Bus & Vehicle OEM Parts & Service

Parkway School District in Missouri is issuing a Request for Bid for Bus & Vehicle OEM Parts & Service through a blanket purchase order agreement with an estimated delivery date of May 19, 2026. The District seeks qualified distributors to supply various OEM replacement parts for its bus fleet on an as-needed basis and invites proposals from qualified local vendors to provide material, labor, and equipment for all repair and maintenance operations of the District's bus fleet. Vendors must maintain adequately staffed professional facilities with qualified personnel, carry reasonable stock of parts, and demonstrate the ability to obtain unavailable parts within approximately three days. Required qualifications include current W-9 documentation, Federal E-Verify authorization, minimum three references, submission of an Affidavit of Non-Collusion, and proof of comprehensive insurance coverage with minimum limits including Worker's Compensation at Missouri statutory rates, Commercial General Liability at $1,000,000 combined single limit for bodily injury and property damage, Contractual Liability, Personal Injury, and Business Auto Liability at $1,000,000 combined single limits. All pricing must be quoted F.O.B. destination, freight allowed, to the Parkway School District Warehouse at 363 North Woods Mill Road, Chesterfield, Missouri 63017, with all handling, freight, assembly, setup, warranty, and other charges included in the quoted price; equipment must be new, not used, reconditioned, or demonstrator items. Critical deadlines include May 12, 2026 at 2:00 PM CST for vendor questions, May 19, 2026 at 1:30 PM CST for intent to bid submissions, and May 19, 2026 at 2:00 PM CST for bid closure with virtual bid opening via Google Meet; vendor notification of award is scheduled for June 11, 2026. Award will be determined on a lowest or best bid basis at the District's discretion, considering factors such as how well items meet specifications, the vendor's ability to supply all or most required items, commitment to maintain sufficient inventory, prior experience with the District, and financial strength.

The procurement does not specify set-aside designations for disadvantaged enterprises, though the District encourages purchase of products manufactured in the United States and provides preference to commodities manufactured in Missouri when quality, price, and delivery are comparable. The District reserves broad discretionary rights including the ability to reject any or all bids, award portions of the contract to different vendors, waive technicalities, and terminate agreements with thirty days' written notice for reasons including budget considerations, unsatisfactory performance, or changed service needs. No incumbent vendors or current contractors are identified in the procurement documents. The initial contract term is twenty-four (24) months with vendors having the opportunity to submit multi-year proposals, and the District retains the right to extend the agreement for one additional month under the same terms and conditions without automatic renewal. All bids must be submitted through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/ with registration required at no cost. No specific budget or award value is disclosed in the available procurement documentation; the District notes that item quantities listed are estimates only and do not represent a guarantee or commitment of actual purchases.