Bus Parts Bid 2025-2026

The St. Bernard Parish School Board is soliciting a comprehensive bus parts procurement bid for fiscal year 2025-2026, with options to renew for two additional one-year periods. The procurement covers 19 distinct product groups including brake components, starters, alternators, filters, mirrors, batteries, air conditioning parts, hoses, belts, cooling system components, steering parts, drive train elements, engines, transmissions, and miscellaneous shop items for buses and vehicles from various manufacturers such as Thomas, Bluebird, Ford, and Dodge. Bidders must provide original equipment manufacturer (OEM) parts with detailed catalogs and price lists, offering catalog pricing with percentage discounts. A mandatory pre-bid conference is scheduled for Tuesday, May 20, 2025, at 10:00 A.M. at the School Board Office, and all potential vendors must attend to be eligible to submit bids. Sealed bids will be received until 10:00 A.M. on Wednesday, May 28, 2025, with electronic and hand-delivered submissions accepted. Written questions must be submitted by 4:00 PM on Friday, May 23, 2025, and marked "BID QUESTION". The bid requires parts delivery within 24 hours of order, with emergency parts to be delivered within two hours.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the bid documents. The procurement appears open to qualified vendors who can meet the technical specifications and delivery requirements. Bidders must demonstrate the ability to maintain sufficient inventory and provide detailed invoicing with item numbers, list prices, and applicable discounts. While no specific budget range was provided, the bid indicates that contracts will be awarded by group of parts, with the combined low price serving as the primary evaluation criterion. The bid covers vehicles from model years 2005-2023, including Thomas C2 buses with Mercedes Benz, Caterpillar, and Cummins engines, Bluebird Vision buses, Ford F150, and Dodge vehicles. Successful vendors will be required to provide OEM or pre-approved equivalent parts, with no additional freight fees to be paid by the School Board. The contract period runs from July 1, 2025 through June 30, 2026, with potential extensions for two additional one-year periods.