2025-2 Bid Instructions - Bus parts.pdf
PDF 88 KB Posted
- Attached to
- Bus Parts Bid 2025-2026
- Solicitation number
- Bus Parts 25-26
- Issued by
- St. Bernard Parish, Louisiana
About this file
This is a bid specification document for bus parts issued by the St. Bernard Parish School Board in Louisiana for the procurement period of July 1, 2025 through June 30, 2026, with an option to extend the contract for two additional twelve-month periods. The bid covers bus parts for multiple vehicle makes and models, including Thomas C2 buses with Mercedes Benz, Caterpillar, and Cummins engines, Bluebird Vision buses, Ford F150, and Dodge vehicles from model years 2005-2023. Bidders are required to submit a catalog and price list for each group of parts, with delivery expected within 24 hours of order and emergency parts to be delivered within two hours.
The bid specifications require all parts to be new unless otherwise specified, with successful bidders agreeing to maintain sufficient inventory and provide detailed invoicing that includes item numbers, list prices, and discounts. Pricing must include delivery charges, and no additional freight fees will be paid by the School Board. Contracts will be awarded by group of parts, with the combined low price being the determining factor when multiple similar parts are requested. Bidders must quote the specified brand names or functional equivalents, with any deviations requiring pre-approval, and must apply the same discount to all related items within a group.
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Other files
| File | Type | Posted |
|---|---|---|
| 3 - Bus Parts Bid Form 25-26.xlsx | XLSX spreadsheet | |
| 2025-1 Bid Notice - Bus parts.pdf | ||
| 4- 2025 Bus Parts Bid Signature Page.pdf |
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Text version
ST. BERNARD PARISH SCHOOL BOARD
SPECIFICATIONS AND BID FORM FOR
BUS PARTS
JULY 1, 2025 – JUNE 30, 2026
CONDITIONS FOR BIDDERS:
Bidders must submit, attached to their bid, a catalog and price list for each group. No group will be awarded unless a catalog and price list is attached. The corresponding prices and price lists must be furnished in hardcopy. If the St. Bernard Parish School Board is unable to determine the list price, the corresponding discount, and net price, the bid for that group of items will be disqualified.
The contract will be awarded for the period July 1, 2025 through June 30, 2026. At the option of the St.
Bernard parish School Board, the contract may be extended for two (2) additional twelve (12) month periods under the same terms as the original contract period.
Where brand names are specified it is imperative that bidders quote on such brand names or the functional equivalent. Parts that are quoted that are different than listed specifications need to be pre-approved prior to bidding. (Bidder must clearly indicate the brand names on which they are quoting or bid will not be considered).
All items must be new unless specified otherwise.
Successful bidder must agree to carry sufficient quantities of items in stock. Delivery on all items must be completed within twenty-four (24) hours.
Successful bidder must agree to show item number, list price and discount offered on each invoice. Prices must include delivery charges. St Bernard Parish School Board will not pay additional delivery or freight fees.
The group items bid on must appear in the price list. The same discount must apply to these items in the group and all other related items in the group not listed in the bid. During the time of the contract all manufacturers’ price increases must be verified by providing the Transportation Supervisor a dated catalog and price sheet.
Each bid sheet should be completed with all the information necessary.
For emergency orders, vendors must deliver parts at School Board request. Equipment out of service waiting parts, the School Board retains the option to purchase the required parts from an alternate source if the primary vendor does not deliver within two (2) hours.
On items where two (2) or more of the same or similar parts are asked for, the combined total low price will be awarded. Contracts will be awarded on each group of parts.
Parts should be for and supplied for these bus specifications. Parts are not limited to the following list and may include other years, makes, models, and engines.
YEAR MAKE CHASSIS ENGINE
2005, 2006, 2007, 2008 Thomas C2 Mercedes Benz MBE 900
2005, 2006, 2007, 2008 Thomas C2 Caterpillar C7
2016, 2017, 2018 Thomas C2 Cummins B6.7
2023 Thomas C2 Cummins ISB6.7
2009 Bluebird Vision Cummins ISB 6.7L
2005-2006 Ford F150 4.6L
2005 Dodge 1500 5.7L
2006 Dodge 2500 5.7L
2023 Dodge 1500 3.6L
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