Bunker Sand

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, issued Request for Bid (RFB) 758 2100000180 for the procurement of USGA Premium Bunker Sand for three state park locations within Cumberland County. The total procurement involves 605 tons of silica-based sand with stringent specifications, including specific particle size distribution, an angle of repose greater than 32 degrees, white to pinkish-white coloring, water permeability exceeding 20 inches per hour, and a penetrometer reading of at least 2.4 kg/cm³, with all testing conducted by American Association for Laboratory Accreditation (A2LA) accredited laboratories. Deliveries are required to Dale Hollow Lake State Resort Park (180 tons in 7 loads), My Old Kentucky Home State Park (250 tons in 50-ton increments on alternating days), and Mineral Mound State Park (175 tons in a single shipment), with unit pricing to include all delivery costs. The solicitation was released on October 2, 2020, with written vendor questions due by October 12, 2020 at 4:30 PM ET and bids closing on October 20, 2020 at 1:30 PM ET. Award will be determined using a best value approach allocating 900 points for price and 100 points for delivery time, with the lowest-priced bidder receiving maximum price points and subsequent bidders scored proportionally, and with one percent per day deducted from invoices for each day delivery is delayed beyond the specified timeframe. All bids must be submitted electronically through the eProcurement system with proposed pricing remaining valid for a minimum of 60 calendar days after the bid due date, and all bidders must provide a Kentucky Tax Registration Application (Revenue Form 10A100) prior to award.

Kentucky resident bidders are eligible for reciprocal preference consideration, and qualified bidder set-asides are available for Kentucky Correctional Industries (20 percent preference) and qualified nonprofit agencies serving individuals with severe disabilities (15 percent preference), requiring bidders to meet specific organizational and employment criteria under Kentucky Revised Statutes. All bidders, regardless of status, must execute affidavits confirming compliance with Kentucky's campaign finance laws, tax registration requirements, state tax payment obligations, and prohibitions on boycotts of entities in jurisdictions maintaining open trade relationships with Kentucky, as well as confirm they have not violated prohibitions under KRS 11A.236 during the previous ten years. Out-of-state bidders must provide a certificate of authority to transact business in Kentucky, and vendors may claim resident bidder status if authorized to conduct business in the Commonwealth and have maintained Kentucky income tax filing, unemployment insurance fund payments, and workers' compensation policy coverage for the one-year period prior to and through the advertisement date. No incumbent vendors or current contractors were identified in the solicitation materials. The contract will be awarded as a Master Agreement or Award Contract with specific unit pricing per ton for each delivery location, though no specific budget range or award value is stated in the available documentation; quotations shall be F.O.B. Destination Freight Prepaid and Allowed, with the Commonwealth retaining the right to cancel the contract with thirty days' written notice.