Bulk Propane

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016317) for bulk propane services for the San Angelo State Supported Living Center located in Carlsbad, Texas. The procurement seeks a vendor to provide bulk liquefied petroleum gas (LPG) with a contract term from September 1, 2025, to August 31, 2026, with a potential one-year extension option. Vendors must have a minimum of five years of propane delivery experience and possess all applicable licenses and permits. The solicitation requires the selected vendor to deliver approximately 1,500 gallons of propane, with responsibilities including transportation, equipment provision, storage tank delivery, and management of any potential propane spills. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and competitive pricing, with an emphasis on providing the best value to the State of Texas. Key dates include a June 20, 2025, deadline for questions, with final bid responses due on June 30, 2025, at 10:30 AM. Bidders must submit comprehensive documentation, including a Bidder Reference Form, Pricing Sheet, and Solicitation Affirmations.

The procurement includes provisions for the Historically Underutilized Business (HUB) program, encouraging participation from diverse vendors. The anticipated contract amount is approximately $60,000, with pricing expected to fluctuate during the contract period and potential adjustments considered using the Consumer Price Index (CPI). Vendors must complete a two-step registration process through the Enterprise Portal, which can take up to five business days to receive login credentials. The solicitation is open to both HHSC and the Department of State Health Services (DSHS), with vendors required to comply with specific state regulations, including restrictions on doing business with certain entities and compliance with cybersecurity and employment eligibility requirements. Bidders must submit a minimum of three verifiable references for similar contracts performed within the last five years and provide detailed information about their business capabilities, including full-time and part-time employee count, operational geographic limits, and staff certifications. The contract will be awarded based on a comprehensive assessment of the vendor's experience, operational capacity, and ability to meet the specific propane delivery requirements for the state-supported living center.