Bulk Oil - SW District

The Missouri Department of Transportation (MoDOT) Southwest District is seeking bids for Bulk Motor Oil and Hydraulic Oil products through an Invitation for Bid (IFB) numbered IFB605SW25000257. The procurement covers both re-refined (high performance CJ-4 Certified) and virgin oil products, including various motor oils (15W-40, 5W-30, 5W-20), hydraulic transmission oil, diesel exhaust fluid (DEF), antifreeze, and windshield washer fluid in both bulk and 55-gallon drum quantities. Bids must be submitted electronically through the MissouriBUYS eProcurement system between August 5, 2024, and August 30, 2024, at 4:00 PM CDT, with no paper, email, or fax submissions accepted. The contract will be awarded by group based on firm fixed pricing using a "low bid" basis, with the contract period running from the award date until October 31, 2026, and three one-year renewal options available at MoDOT's discretion. Delivery requirements include a minimum of 500 tons per day during normal business hours, with all delivery fees, environmental fees, and other charges to be included in the bid price. Evaluation criteria will focus on lowest responsive and responsible bidder, with pricing evaluated on a comprehensive basis including all associated costs.

The solicitation encourages Minority Business Enterprise (MBE) participation at 10% and Women Business Enterprise (WBE) participation at 5%, though these are not strict set-aside requirements. Service-Disabled Veteran (SDV) businesses may also be eligible for preferences. Vendors must comply with the Domestic Products Procurement Act and provide proof of enrollment in the E-Verify program. While no specific incumbent vendor is identified, the solicitation allows for price increases after the first three months of the contract period, subject to MoDOT's approval, with pricing requests due by 4:00 PM on the last Tuesday of each month for implementation the following month. Quantities listed are estimates only, with no guaranteed minimum purchase amounts, and MoDOT reserves the right to increase or decrease quantities as needed. The bid does not specify a precise award value, but given the broad scope of lubricant products and the multi-year contract period, the potential contract value could be substantial for the winning bidder(s).