Bulk Motor Oil and Transmission Fluid - MSHP

The State of Missouri, specifically the Missouri State Highway Patrol (MSHP), is seeking bids for a bulk motor oil and transmission fluid contract through an Invitation for Bid (IFBC) solicitation. The procurement is for 8,000 gallons of American Petroleum Institute (API) Certified 5W-20 Gasoline Engine Oil meeting Ford and Chrysler specifications, 2,000 gallons of API Certified 5W-30 Gasoline Engine Oil meeting Ford, Chrysler, and GM Dexos 1 specifications, and 2,000 gallons of Multi-Vehicle Automatic Transmission Fluid meeting Chrysler MOPAR ATF+4, Ford Mercon LV, and GM Dexron VI specifications. The solicitation covers jurisdictions including Clark County and Jefferson City, with delivery required to the MSHP facility located at 2920 North Shamrock Road in Jefferson City, Missouri. The bid period opened on September 18, 2020, and closed on October 7, 2020, at 3:00 PM CDT, with a desired delivery date of September 23, 2020. Vendors are required to provide the brand and grade of each product, and the contract period will be effective for one year from the date of award. Evaluation will focus on the lowest responsive and responsible bidder meeting all specified manufacturer standards and technical requirements.

The solicitation does not indicate any specific set-aside designations or restrictions on vendor participation, making the bid open to all vendors. No incumbent vendors or current contractors are mentioned in the documentation. Vendors must submit their bids either as hard copies to the Division of Purchasing or electronically through the MissouriBUYS system, with completed exhibits including pricing pages. The delivery terms are Free On Board Destination, and payment terms are set at Net 45 Days. While the total estimated contract value is not explicitly stated, the procurement involves 12,000 total gallons of motor oil and transmission fluid. Vendors must ensure their products meet the detailed technical specifications, including certification from American Petroleum Institute and compliance with Ford, Chrysler, and General Motors standards. The state will not accept negative bid values, and the contract will be awarded on a line-item basis to the most advantageous bidder.