Bulk Fuel by KYTC Districts

The Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet (KYTC), issued a Request for Bid (RFB 758_2200000460) for bulk diesel fuel delivery services to multiple KYTC district facilities across the state. The solicitation seeks vendors to provide diesel fuel delivery to emergency backup generators located at eight district locations (Districts 1, 2, 6, 7, 10 with two locations, 11, and 12), with estimated total quantities of approximately 578 gallons, with individual district estimates ranging from 25 to 378 gallons. In addition to bulk fuel delivery, the solicitation includes line items for fuel additives, minimum order fees, and emergency service fees. Pricing must be structured as a fixed fee for delivery, administrative costs, overhead charges, and profit added above the closest terminal Oil Price Information Service (OPIS) daily average price for the day of delivery, with all applicable taxes, fees, and surcharges included in the fuel price except for emergency delivery fees and fees for deliveries below minimum quantities. The evaluation methodology employs a best value approach with 95 points allocated to price and 5 points to delivery performance, requiring a standard delivery timeframe of forty-eight hours after receipt of order during normal business hours Monday through Friday, with vendors proposing faster delivery times eligible to earn additional points. Written questions were due February 16, 2022, with the Commonwealth's response issued February 17, 2022, and the bid closing date and time was February 24, 2022, at 1:30 PM ET. The initial contract period runs from the date of award through January 31, 2023, with four optional one-year renewal periods available at the Commonwealth's discretion, subject to written approval by all parties and potential renegotiation of terms and conditions.

The Commonwealth reserves the right to apply Kentucky resident bidder reciprocal preference and preferences for qualified bidders, including a 20 percent preference for Kentucky Correctional Industries and a 15 percent preference for other qualified nonprofit entities. Vendors must register in the Kentucky eProcurement System and submit electronic bids only, along with required affidavits, tax registration documentation, and certificates of authority where applicable. No specific funding amount is identified in the solicitation, and quantities listed represent estimates only with no guaranteed purchase volumes. The lack of an identified incumbent vendor or current contractor suggests this may be a new procurement or a re-compete of existing services. While no budget range is explicitly stated, the procurement's relatively modest estimated fuel quantities suggest a contract value commensurate with the estimated 578-gallon total across all districts plus associated fees and services.