Bulk Fuel by KYTC Districts

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet (KYTC) Division of Equipment, issued a Request for Bid (RFB) for bulk fuel delivery services with a solicitation closing date of February 3, 2022, at 1:30 PM ET and a vendor questions deadline of January 26, 2022. This procurement seeks to establish a master agreement for diesel fuel delivery to multiple KYTC district locations across Kentucky, including emergency backup generators at facilities in Paducah, Madisonville, Covington, Lexington, Jackson, Beattyville, Manchester, and Pikeville. The solicitation includes ten commodity lines encompassing district-specific bulk fuel deliveries totaling 573 gallons across all locations, fuel additive supplies (400 gallons), minimum order fees, and emergency service fees. Vendors may bid on one or more line items without being required to bid all lines. The initial contract period runs from the award date through January 31, 2023, with four optional one-year renewal periods available at the Commonwealth's discretion with written approval from both parties. Pricing must be quoted as a fixed fee above the closest terminal Oil Price Information Service (OPIS) daily average price for the delivery date, with all environmental fees, fuel surcharges, and state and federal taxes included in the quoted price. Delivery is required within forty-eight hours after receipt of order during normal business hours (Monday through Friday), with emergency service fees applicable for weekend, holiday, or less than twenty-four-hour notice deliveries. Award will be determined based on best value using a 95-point price criterion and 5-point delivery criterion, with the lowest responsive bid receiving maximum points and subsequent bids scored proportionally.

Kentucky resident bidders and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit organizations—receive statutory preferences in this procurement. Vendors must submit responses electronically through the Kentucky Vendor Self Service (VSS) eProcurement system and be registered with the Commonwealth prior to bid submission. All bidders must comply with Kentucky tax registration, affidavit requirements, and equal employment opportunity provisions, with foreign entities required to provide Secretary of State certificates of authority if applicable. The RFB does not identify any incumbent vendors or specific budget ranges for the contract award. Interested vendors should ensure compliance with all eligibility requirements and submission procedures outlined in the solicitation documents to be considered for this fuel delivery master agreement.