Bulk Fuel by KYTC Districts

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet (KYTC), issued a Request for Bid (RFB) on December 15, 2021, for bulk diesel fuel delivery services to emergency backup generators across seven KYTC districts located in Paducah, Madisonville, Covington, Lexington, Jackson, Beattyville, Manchester, and Pikeville. The procurement encompasses diesel fuel delivery with estimated quantities totaling 175 gallons for district deliveries, 50 gallons for District 10's two locations, and 378 gallons for District 12, along with fuel additive (400 gallons), minimum order fees, and emergency service fees for after-hours or expedited deliveries. Bidders must submit pricing as a fixed fee above the daily Oil Price Information Service (OPIS) average terminal price, with all environmental fees, surcharges, and taxes included in the quoted price. Delivery is required within forty-eight hours of order receipt during normal business hours (Monday through Friday), with emergency service fees applicable for weekend, holiday, or expedited deliveries. The evaluation criteria consist of price (95 points) and delivery capability (5 points), with the lowest-price bidder receiving maximum points and others scored proportionally. Written questions were due by December 20, 2021, at 4:00 PM ET, with the bid closing date of January 5, 2022, at 1:30 PM ET. The resulting contract will be awarded by line item and shall run from the date of award through January 31, 2023, with four optional one-year renewal periods available at the Commonwealth's discretion.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities receive preference equal to fifteen percent of maximum points. Bidders must be registered in the Commonwealth's eProcurement system and submit responses electronically; paper bids are not acceptable. All suppliers must comply with EPA and state environmental quality standards, obtain required licenses and permits, and carry appropriate insurance. Delivery tickets must include meter readings and OPIS rack rate sheets. No incumbent vendors or current contractors were identified in the solicitation documentation. No public bid reading will be held in person due to COVID-19 precautions; interested parties may call a conference line at 3:30 PM ET on the closing date. No specific award value or budget range was disclosed in the solicitation materials.