Bulk Fuel by KYTC District

The Kentucky Transportation Cabinet (KYTC), through the Commonwealth of Kentucky Finance and Administration Cabinet, is procuring bulk diesel fuel delivery services across multiple districts via Request for Bid (RFB) 758_2100000264. The solicitation encompasses thirteen line items representing various KYTC districts, with estimated fuel quantities ranging from 25 gallons for single-location districts to 3,000 gallons for the Frankfort Division of Equipment facility, along with pricing requests for fuel additives and minimum order fees. Vendors must provide diesel fuel delivery to emergency backup generators and fuel tanker trucks, with delivery required within forty-eight hours of order receipt during normal business hours (Monday through Friday), though weekend and holiday emergency deliveries are available at additional cost. All diesel fuel must strictly comply with Environmental Protection Agency (EPA) and state environmental quality rules and specifications applicable to the geographic region, and vendors are fully liable for remediation, damage, and cleanup resulting from defective, contaminated, non-compliant fuel, or spills caused by vendor negligence. Pricing submissions must be structured as a fixed fee above the closest terminal Oil Price Information Service (OPIS) daily average price for the delivery day, with all environmental fees, surcharges, and state or federal fees or taxes included in the unit price. The Commonwealth will evaluate bids using a best value approach weighted at ninety-five points for price, five points for delivery time, and five points for additional fees, awarding by line item. Critical deadlines include written questions due January 18, 2021 at 4:00 PM ET, Commonwealth responses due January 19, 2021, and bid submission by January 26, 2021 at 1:30 PM ET; bidders must register in the Commonwealth eProcurement System and submit responses electronically, as paper bids are not acceptable.

Prospective bidders claiming resident bidder status must submit the required annual affidavit, and all bidders must comply with Kentucky tax registration, campaign finance laws, and discrimination prohibitions under applicable federal and state law. The contract will be established for an initial one-year period from the date of award, with four optional one-year renewal periods available with written approval from all parties. No specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are referenced in the solicitation. No incumbent vendors, current contractors, or specific budget allocations are identified in the available documentation. Interested vendors should note that this procurement focuses on service delivery and pricing competitiveness, with emphasis on compliance with environmental regulations and reliable fulfillment of fuel orders across multiple geographic locations throughout Kentucky.