Bulk Delivered Wood Pellets

The Massachusetts Division of Fisheries and Wildlife (DFW) is seeking vendors to supply bulk wood pellets for the McLaughlin Trout Hatchery located in Belchertown, Massachusetts. The Request for Response (RFR DFW-2026-023) seeks approximately 20-30 tons of wood pellets annually for a wood-fueled heating system, specifically compatible with a Pellematic 20 pellet boiler. The contract will be for an initial three-year term with potential extensions up to nine years total. Vendors must provide wood pellets meeting specific technical specifications, including precise requirements for calorific value, bulk density, water content, and ash content as detailed in the wood pellet specification documents. Evaluation of bids will be based on a best value approach, with 50 points allocated to cost per ton, 25 points to product specifications (including wood type, heat output, ash content, and moisture content), and 25 points to the contractor's ability to consistently supply pellets. The bid response is due by October 28, 2025, at 11:00 AM through the COMMBUYS procurement platform.

The procurement is open to all businesses, with a preference for small businesses registered in Massachusetts. Bidders must be registered on the COMMBUYS platform and comply with the Small Business Purchasing Program (SBPP) and Supplier Diversity Program (SDP). Vendors are required to provide a one-year fixed price per ton, including delivery, and ensure pellets meet the specific fuel requirements for the boiler. The estimated annual procurement value is approximately $8,000, with potential expansion to additional boilers. Contractors must complete various forms including an Authorized Signatory Listing, W-9, Electronic Funds Transfer Authorization, and provide business references. The contract includes provisions for potential price renegotiation and allows for possible contract expansion if additional boilers are introduced. Vendors must demonstrate the ability to consistently supply pellets and meet the technical specifications outlined in the detailed wood pellet specification documents.