Building Performance CO Database Management Administration

The State of Colorado is soliciting proposals for Building Performance CO Database Management Administration services under RFP EFAA 2027000067, with proposals due November 14, 2026. The scope encompasses comprehensive database administration for the Building Performance Colorado system, which tracks energy performance data for commercial and residential buildings statewide, including data management, system maintenance, user support, and reporting capabilities.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) are eligible for a 3% contract dollar value goal and must submit U.S. Small Business Administration certification documentation; SDVOSB status requires incorporation or organization in Colorado or maintenance of a Colorado place of business. Vendors anticipating performance or subcontracting outside Colorado or the United States must disclose this in writing with justification using the Vendor Disclosure Form (Appendix D).

The awarded contractor must comply with Colorado's Information Technology Contract template (Version 05.2026) and demonstrate compliance with Web Content Accessibility Guidelines 2.1 Level A and AA standards and PDF/UA compliance. Contractor must maintain comprehensive insurance including workers' compensation, general liability of $1 million, cyber liability of $5 million to $10 million depending on records held, professional liability of $1 million, and crime insurance of $1 million. Contractor must implement background checks for all employees and agents with access to state records and is prohibited from offshore data processing and federal tax information access from outside the United States. Quarterly reporting is required for contracts exceeding three months, due within five business days following each calendar quarter end.

The contract includes mandatory AI Disclosure and Use Requirements (Appendix E): prior to delivery, the contractor must disclose in writing whether and how AI tools were used in creating deliverables, identify specific AI tools employed, and ensure all deliverables are reviewed and verified by qualified personnel. Confidential state data, personally identifiable information, and non-public information are prohibited from input into public or consumer-grade AI systems.

Proposals must remain binding for 180 calendar days. All proposed pricing must remain firm throughout the full contract term and include all applicable fees. Proposals are submitted through bidnetdirect.com. A virtual public proposal opening will be held; details appear in the Schedule of Activities within the full RFP. Protests must be filed with the Governor's Office Procurement Director within ten business days of learning of the facts giving rise to the protest.