Building Materials and Supplies

The West Virginia Division of Corrections and Rehabilitation, on behalf of Pruntytown Correctional Center located in Grafton, issued a Request for Quotation (RFQ) for Building Materials and Supplies on August 23, 2019, with a question deadline of August 28, 2019, and responses due by September 4, 2019, at 4:00 p.m. The procurement seeks competitive quotations for 26 line items of construction and building materials to be delivered to the facility at 2006 Trap Springs Road, Grafton, West Virginia. The requested materials include various dimensions of standard and pressure-treated framing lumber (ranging from 2"x4"x8' to 6"x6"x10'), engineered wood products such as CDX and Lauan plywood in multiple thicknesses and grades, drywall in standard and water-resistant (green board) varieties, cement backerboard, all-purpose sand, ready-mix concrete, and thin-set adhesive. Award will be made to the vendor providing the lowest overall total cost for all contract items meeting specifications, with pricing to be submitted on the required bid pricing page including unit prices and extended amounts. The contract will become effective October 1, 2019, as an open-end purchase contract for one year with potential renewal upon mutual written consent for up to three successive one-year periods, with renewal requests due thirty days prior to contract expiration. Vendors must accept orders via mail, facsimile, email, or other written communication; deliver standard orders within seven calendar days and emergency orders within five calendar days; maintain sufficient inventory; designate a primary contract manager available during business hours; and provide quarterly reports and annual summaries of purchases.

The RFQ documentation does not identify any set-aside designations or restrictions limiting participation to specific types of organizations, nor does it reference disadvantaged enterprise programs. No incumbent vendors or current contractors are identified in the solicitation materials. Vendors must be properly registered with the West Virginia Purchasing Division, comply with all applicable federal, state, and local laws, provide proof of workers' compensation insurance, and maintain commercial general liability insurance as specified. Pricing must include standard delivery costs on an F.O.B. destination basis, and vendors must accept payment by electronic funds transfer or P-Card in accordance with West Virginia state procedures. The specific budget or award value is not disclosed in the available solicitation documents; however, vendors are required to provide their own pricing for each line item based on the specifications outlined. All submissions constitute public documents subject to disclosure under West Virginia's Freedom of Information Act, and the contract award is contingent upon legislative appropriation or other available funding.