Building Fee Study Consultant

Palm Beach County Planning, Zoning and Building Department is requesting proposals for a Building Fee Study Consultant under RFP 26-044/DJ, with proposals due June 23, 2026 at 4:00 p.m. local time and a mandatory pre-proposal conference on May 28, 2026 at 10:00 a.m. via WebEx. An SBE evaluation preference applies to prime proposers with no fixed percentage goal.

The scope requires a comprehensive fee study and cost-of-service analysis covering the Planning, Zoning, Code Compliance, Administration, and Building Divisions, including fee structures, cost allocation, labor cost analysis, pay and compensation benchmarking against comparable Florida jurisdictions, and alternatives to existing valuation-based fee methodologies (flat-fee, tiered, hourly, square-footage-based, deposit-based, and hybrid structures). Deliverables include a draft fee study and pay analysis report, staff workshop, revised draft, and final report with executive summary, cost-of-service analysis, pay findings, fee recommendations, and functional Excel fee models. Proposers must provide a minimum of five references demonstrating relevant experience with fee studies, cost-of-service analyses, or similar financial consulting services within the past five years. The county will provide available operational and financial data including permit volumes, valuation data, cost schedules, and workload information.

The anticipated project start date is August 10, 2026, with completion expected within 120 to 180 calendar days. The initial contract term runs twelve months (ending August 9, 2027) with one optional twelve-month renewal period at the county's discretion. A specific contract value is not disclosed; proposers submit price proposals on designated appendix pages.

Evaluation criteria are Experience/Qualifications (25 points), Project Approach/Understanding (20 points), Key Personnel and Operations (20 points), Price Proposal (15 points), SBE participation (15 points), and Business Location/Local Preference (5 points). Proposals must be submitted as one unbound original, seven bound copies, and one electronic PDF copy to the Procurement Department, 240 South Military Trail, West Palm Beach, Florida 33415, Attention: David Juhe, Senior Buyer. The county reserves the right to utilize the resulting contract for similar services with other county departments or divisions. All work products become county property with full rights of reuse and modification. Proposers must register in the County Vendor Self Service system prior to contract award.