Building Digital Mapping Application

The Savannah-Chatham County Public School System is requesting proposals for a Building Digital Mapping Application under RFP 22-56, with proposals due June 14, 2022 at 11:00 a.m. ET (extended via Addendum #2 from the original June 7 closing date).

The scope requires a comprehensive digital mapping application to support the school system's operational and planning needs. The selected vendor must conduct on-site surveys of buildings where usable maps do not currently exist. Technical proposals must follow Section 11.3 and Solicitation Form 12 of the RFP document, with all specifications outlined in Attachment A (Sections 1.0 and 3.0).

Prospective bidders must meet responsible offeror status as defined in Section M of the solicitation (Offeror's Essential Credentials and Business Structure). The initial contract term is one year from execution, with the District holding options to renew for two additional one-year terms by mutual agreement, subject to Georgia law. Pricing and payment terms are specified in Attachment B: Price and Payment Information. The District will not honor price increases, fuel surcharges, or add-on costs during the original term or any renewal except as expressly stated in the pricing attachment. Invoices must include the purchase order number, project name, site description, and work description; payment will be made within forty days of invoice approval by check, electronic funds transfer, or credit card. All prices are expected to include expenses unless explicitly allowed for reimbursement in Attachment B and pre-approved by the District. Funding is contingent on appropriations received by the District, with the agreement subject to immediate termination if appropriations become insufficient.

Bidders must acknowledge receipt of both Addendum #1 and Addendum #2 on the Proposal Certification Form (Form 2); failure to do so may result in non-responsive status.