Building Air Conditioning Installation

The State of Kansas, specifically the Department of Administration, Procurement and Contracts, is seeking a contractor to execute an air conditioning installation project for Building 3 at the Ellsworth Correctional Facility located in Ellis County. The procurement is a Request for Quote (RFQ) with a bid due date of May 22, 2025, at 2:00 PM, and requires a mandatory pre-proposal conference on May 7, 2025, at 10:00 am at the facility's location. Key project deliverables include replacing panels, installing a new breaker box and breakers, utilizing metal lockboxes on thermostats, and trenching and running new gas lines connecting to the building's south side gas valve. Bidders must submit questions electronically by May 15, 2025, with modifications and answers provided via addendum on the Procurement and Contracts website. The project requires comprehensive documentation, including a total lump sum price, manufacturer and model specifications, estimated completion date, warranty details, and annual maintenance and service costs. Contractors must also obtain a current Tax Clearance Certificate and comply with state requirements, including immigration reform and control regulations.

The solicitation offers potential bidder preferences for specific business types, including disabled veteran-owned businesses, state use purchases, and certified businesses. Subcontractors are permitted and must be listed in the bid response. The state provides opportunities for disadvantaged enterprises and includes specific requirements for bid submissions, such as forms related to sexual harassment, boycott of Israel, and immigration reform. While a specific budget range is not explicitly stated, the procurement emphasizes competitive bidding and reserves the right to accept or reject any bid based on compliance with tax, immigration, and ethical business standards. The project appears to be tax-exempt, with pricing requirements specified as FOB destination and prepaid. An alternate bid option is available for trenching and running a gas line to the existing gas valve, providing flexibility for potential contractors. Interested vendors are advised to monitor the procurement website regularly for potential updates or changes to the solicitation.