Building Access Control Modernization for the Central Health Enterprise

Travis County Healthcare District d/b/a Central Health has issued Request for Proposals (RFP 2502-001) for a comprehensive Building Access Control Modernization project that will replace existing access control systems across their enterprise. The procurement seeks a qualified vendor to design, implement, monitor, and maintain a new Lenel S2 building access control system to replace Continuum products that will reach end-of-life in December 2024. The project encompasses 25 locations across Austin, Bastrop, Manor, and Round Rock, including owned and leased properties for Central Health, Sendero, and CommUnityCare. The selected vendor must provide full-scale implementation, including system design, preservation of existing hardware where possible, monitoring protocols, maintenance schedules, and 24/7 emergency response capabilities. Evaluation criteria include technical expertise (35 points), relevant qualifications (30 points), price and pricing methodology (30 points), post-implementation support (25 points), and schedule (15 points), with potential additional interview points. The RFP was issued on February 12, 2025, with proposals due March 31, 2025, at 2:00 PM Central Time, and an optional pre-proposal conference scheduled for February 26, 2025, via Microsoft Teams. The initial contract term is one year with four optional one-year renewal periods.

The RFP requires vendors to submit a HUB (Historically Underutilized Business) Subcontracting Plan and provide proof of bonding capacity, suggesting an emphasis on supporting diverse business participation. Vendors must maintain comprehensive insurance coverage, including general liability, professional liability, cyber liability, errors and omissions, commercial auto, commercial umbrella, and workers compensation. The current access control infrastructure is diverse, with existing systems from C-Cure, Johnson Controls ADT, Continuum, Sonitrol, and some locations with no current access control systems. Specifically, 11 locations currently use Continuum systems, which will be the primary focus of modernization. While no specific budget range is explicitly stated, the comprehensive nature of the project covering 25 locations and requiring extensive system design, implementation, and maintenance suggests a significant investment. The project's scope includes 14 leased Central Health properties, 4 owned Central Health properties, 1 Sendero leased property, and 9 CommUnityCare leased properties, indicating a complex and multi-site implementation that will require robust technical expertise and sophisticated access control solutions.