Building 54; Troubleshoot Andover Fire Damper System

The West Virginia Department of Administration Purchasing Division, General Services Division, is seeking a vendor to troubleshoot and repair the Andover Fire Damper System located in Building 54 at 416 Adams Street in Fairmont, West Virginia. This procurement is classified as a fire suppression system service under commodity code 46191608 and was posted on December 7, 2023, with a deadline for offer submission of December 18, 2023, at 2:30 p.m. The primary objective is to diagnose and resolve operational issues with the specified fire damper system to ensure proper functionality of this critical safety component. Vendors are encouraged to conduct site visits to inspect the facility and fully understand the scope of work required. Interested vendors must submit their qualifications and interest in writing to the Purchasing Division to be considered. The procurement buyer is Robert W. Hovatter, who can be reached at 304-352-5498 or robert.w.hovatter@wv.gov, and all invoicing and delivery coordination should be directed to the Department of Administration General Services Division at 103 Michigan Avenue in Charleston, West Virginia.

This procurement is structured as a sole source acquisition and direct award posting, indicating that only one vendor has been identified as capable of providing the required troubleshooting and repair services for this specific Andover Fire Damper System. The documentation does not identify any set-aside designations or restrictions limiting participation to particular vendor categories or disadvantaged enterprises. No incumbent contractor information or current vendor details were disclosed in the available procurement materials. The quoted value for the troubleshooting and repair services is $1,705.00, as provided by Mason & Barry in their December 6, 2023, quote submission. The direct award process bypasses competitive bidding procedures, allowing the state to negotiate terms directly with the qualified vendor rather than conducting open competitive procurement.