Building 25 Boxwood Replacement

The West Virginia Department of Administration, General Services Division is issuing an Agency Request for Quote (ARFQ) for the replacement of boxwoods at Building 25, located at 400 5th Street in Parkersburg, West Virginia. This one-time purchase contract seeks the removal of twelve dead boxwoods and their replacement with twelve Green Velvet boxwoods in 3-gallon containers, including planting services utilizing peat moss planting mix and mulch touch-up work. Vendors must submit a lump-sum bid covering all materials, labor, supervision, and services necessary to complete the project, with delivery required within fifteen working days of receiving a purchase order and delivered F.O.B. destination to Building 25. Required qualifications include proper registration with the West Virginia Purchasing Division, compliance with all applicable state and federal laws, and maintenance of Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $100,000 per occurrence, with the General Services Division listed as an additional insured. Key dates include non-mandatory site visits available June 2-3, 2025, from 8:00 a.m. to 4:00 p.m. (to be scheduled with building maintenance manager Phil Brooks at 304-541-3530), a technical questions submission deadline of June 5, 2025, at 12:00 p.m., and sealed bid opening scheduled for June 12, 2025, at 2:30 p.m. The contract will be awarded to the lowest responsible bidder meeting all mandatory specifications, with no renewal options included in this solicitation.

The solicitation documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information. No existing infrastructure or technology integration requirements are specified in the available documentation. The contract award value or budget range has not been disclosed in the posted materials. Prospective bidders should direct inquiries regarding specifications, pricing requirements, or other contract terms to Cody G. Taylor, the buyer, at 304-352-5531 or cody.g.taylor@wv.gov. Bids should be submitted to the General Services Division at 112 California Avenue, Building 4, 6th Floor, Charleston, West Virginia 25305. All offers are subject to the terms and conditions contained in the complete solicitation documentation and are subject to public disclosure as public documents under West Virginia law.