Brother PocketJet Printer Agency Contract

Paragraph 1:

The Georgia Department of Public Safety (DPS) is conducting a procurement for Brother PocketJet printers and accompanying cables. This is a sole brand bid, with no substitutions allowed. The contract will be an open agency contract for one year, with four optional one-year renewals. The quantities listed are estimates only, with no minimum or guaranteed purchase amounts. The bid requires suppliers to be registered with the Georgia Department of Revenue and the Georgia Secretary of State Office. No bonds or liability insurance are required. The bid evaluation process included administrative review, product sample testing, reference checks, and verification of business registration. The evaluation identified CDW Government LLC as the lowest-cost responsive and responsible bidder, with an estimated 5-year contract value of $590,010. The bid is due by October 12, 2023.

Paragraph 2:

This procurement does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The evaluation process considered potential price matching opportunities for Georgia-based small businesses, an 8% price preference for Georgia Enterprises for Products and Services (GEPS), and reciprocal preferences for Georgia-resident suppliers. The contract allows for the identification of primary and secondary awardees, and the actual spend may vary from the estimated contract value. Prior to award, the state must verify the selected supplier's status regarding suspension, debarment, E-Verify compliance, and sales/use tax requirements.