Brooks Quarry Sanding Rock Production

The Oregon Department of Transportation (ODOT) is issuing a Request for Competitive Quotes (RFCQ) for the production and stockpiling of 10,000 cubic yards of specified sanding rock aggregate at Brooks Quarry, located approximately 6.7 miles west of Mitchell on US-26 in Wheeler County, Oregon. The primary objective is to establish a contract for producing aggregate for use as winter traction material on state highways, with all work including labor, materials, transportation, equipment, and associated services necessary for completion. Deliverables must be completed by September 15, 2026, with early delivery encouraged, and all goods must be delivered F.O.B. destination with transportation and handling charges paid by the contractor. The quarry site encompasses approximately 1.7 acres available for stockpiling and processing, with excavation conducted from the southern portion in an easterly direction, finishing with a backwall height of approximately 45-50 vertical feet at a 4:1 slope ratio. Bidders are required to conduct mandatory on-site visits to familiarize themselves with existing conditions before submitting quotes, and all work must comply with the Oregon Standard Specifications for Construction, 2024 edition, along with specified environmental and operational constraints including protection of riparian areas and stormwater control measures. Quotes must be submitted electronically through the OregonBuys system by April 23, 2026, with the contract to be awarded to the responsible offeror submitting the responsive quote that best serves ODOT's interests based on price, experience, expertise, and product suitability. Requests for clarifications or changes must be submitted at least seven calendar days prior to the closing date, and the apparent successful offeror must submit certificates of insurance and a completed W-9 form within seven calendar days of the intent-to-award notification.

The RFCQ does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises; however, all offerors must be registered in OregonBuys and authorized by the Oregon Secretary of State to transact business in Oregon. There are no incumbent vendors or current contractors listed, as this procurement is establishing a new contract for aggregate production at an ODOT-owned material source with an existing DOGAMI operating permit and Wheeler County Conditional Use Permit. Contractors must obtain Commercial General Liability insurance with limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, Commercial Automobile Liability insurance with $1,000,000 combined single limit per occurrence, and Workers' Compensation insurance as required by Oregon Revised Statutes. The contract will be executed on a unit price basis with payment due within 30 calendar days of invoice receipt following Owner's acceptance of goods, and no specific budget or award value is disclosed in the procurement documents, as pricing will be determined by the responsive quotes submitted by bidders for the 10,000 cubic yards of specified aggregate.