Brooks County Schools Paging and Intercom System Installation

Brooks County Schools in Georgia has issued a Request for Proposal for the installation of a comprehensive paging and intercom system across five school locations: Brooks County High School, Brooks County Middle School, J. H. Wells Center Campus, North Brooks Elementary School, and Quitman Elementary School. The procurement seeks a vendor to provide a complete turnkey solution including two-way communication capabilities for classrooms, offices, and common areas; emergency notification functionality; calendar-based scheduling; graphical user interface; on-demand audio file distribution; uninterruptible power supply installation; integration services; cabling and programming; commissioning; vendor training; and comprehensive documentation. Sealed bids are due by 12:00 PM on May 1, 2026, at J. H. Wells Center in Quitman, Georgia, with bids opened immediately thereafter. Vendors may schedule onsite visits between April 1-30, 2026, and the deadline for submitting questions is April 24, 2026. Proposals will be evaluated on a 50-point weighted scale across five criteria: Total Project Cost (20 points), Technical Specifications (15 points), Vendor Experience (5 points), Maintenance & Support (5 points), and Implementation Timeline (5 points). All vendors must provide one year of maintenance and technical support included in pricing, a minimum one-year warranty covering parts and labor, clearly itemized annual license fees and renewal pricing, proof of Workers' Compensation Insurance, Employer's Liability Insurance, and General Liability Insurance, and must comply with Georgia's E-Verify requirements and submit a Contractor Affidavit.

The RFP does not identify any specific set-aside designations or disadvantaged enterprise restrictions, nor does it list any incumbent vendors or current contractors. No specific budget range or award value is provided in the available documentation. Vendors should note that installation work may extend beyond standard school hours (after 3:10 PM) and that all proposal preparation costs are the bidder's responsibility. Brooks County Schools reserves the right to reject any or all proposals, request additional information, conduct interviews with prospective vendors, and modify the project scope prior to contract execution.