2026 Brooks County Schools Intercom System.pdf
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- Solicitation number
- PE-55153-NONST-2026-000000003
- Issued by
- Brooks County, Georgia
About this file
This is a Request for Proposal issued by Brooks County Schools in Georgia for the installation of a comprehensive paging and intercom system at five school locations: Brooks County High School, Brooks County Middle School, J. H. Wells Center Campus, North Brooks Elementary School, and Quitman Elementary School. The proposed system must provide two-way communication for classrooms, offices, and common areas; support emergency notifications, calendar-based scheduling, and graphical user interface functionality; enable on-demand distribution of audio files; include uninterruptible power supply installation; and encompass integration, cabling, programming, commissioning, training, and documentation. Sealed bids are due by 12:00 PM on May 1, 2026, at J. H. Wells Center in Quitman, Georgia, with bids to be opened immediately thereafter. Vendors may schedule onsite visits between April 1–30, 2026, by appointment, and the deadline for submitting questions is April 24, 2026. The district reserves the right to request additional information or conduct interviews with prospective vendors.
Proposals will be evaluated on a 50-point scale weighted across five criteria: Total Project Cost (20 points), Technical Specifications (15 points), Vendor Experience (5 points), Maintenance & Support (5 points), and Implementation Timeline (5 points). Vendors must provide one year of maintenance and technical support included in their pricing, with clearly itemized annual license fees and pricing for continued annual renewal support. A minimum one-year warranty covering parts and labor is required, along with proof of Workers' Compensation Insurance, Employer's Liability Insurance, and General Liability Insurance. Vendors must comply with Georgia's E-Verify requirements and submit a Contractor Affidavit. Installation work may extend beyond standard school hours (after 3:10 PM), and all proposal preparation costs are the bidder's responsibility. Brooks County Schools reserves the right to reject any or all proposals and may modify the project scope prior to contract execution.
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Text version
BROOKS COUNTY SCHOOLS
Request for Proposal for Installation of Paging and Intercom Systems
Installation and support of Paging and Intercom Systems at:
Brooks County High School 1801 Moultrie Hwy, Quitman, GA 31643
Brooks County Middle School 2171 Moultrie Hwy, Quitman, GA 31643
J. H. Wells Center Campus 1081 Barwick Road, Quitman, GA 31643
North Brooks Elementary School 10295 Coffee Road, Morven, GA 31638
Quitman Elementary School 2200 Moultrie Hwy, Quitman, GA 31643
BID SUBMITTAL AND OPENING:
Bid Date: May 1, 2026 Bid Time: 12:00 PM, local time Location: J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643
Sealed proposals are required. Late proposals will not be accepted.
Sealed bids must be delivered by 12:00 P.M. May 1, 2026 to the J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643.
Bids will be opened at that time in the Superintendent’s Office.
Proposals must be clearly labeled:
“Sealed Proposal – Paging and Intercom Systems”
INQUIRIES:
Reggie Lee, Instructional Technology Director rlee@brooks.k12.ga.us 229-630-2661
Deadline for Questions: April 24, 2026 Responses will be issued via written addenda. Vendors are responsible for acknowledging all addenda.
ADVERTISEMENT AND COMPLIANCE:
This Request for Proposal (RFP) will be publicly posted on the Georgia Procurement Registry (GPR) and on the Brooks County Schools website.
This project shall comply with O.C.G.A. § 36-91 (Georgia Public Works Law), when applicable.
STATEMENT OF PURPOSE:
This Request for Proposal (RFP) documents the Brooks County Schools requirements for a paging and intercom system with complete installation and support at all listed locations.
SCOPE OF WORK AT EACH SITE:
Provide and install a paging and intercom system, which shall provide, at a minimum, the following:
● Daily two-way communication for classrooms, designated offices, and common areas
● Emergency notifications, calendar-based scheduling, and a graphical user interface
● On-demand distribution of audio files and pre-recorded audio to groups of speakers
● Installation of an uninterruptible power supply (UPS)
● Integration, cabling, programming, commissioning, training, and documentation
GENERAL REQUIREMENTS:
● Vendors may propose changes or upgrades if necessary
● Vendor must include maintenance and tech support for one (1) year
● Provide pricing for continued annual renewal support
● Annual license fees must be clearly listed
● Installation may require work after 3:10 PM
● Onsite visits available April 1–30, 2026 by appointment
WARRANTY:
Vendor must provide a minimum one (1) year warranty covering parts and labor.
INSURANCE REQUIREMENTS:
Vendor must provide proof of:
● Workers’ Compensation Insurance
● Employer’s Liability Insurance
● General Liability Insurance
LEGAL REQUIREMENTS:
Vendor must comply with O.C.G.A. § 13-10-91 (E-Verify) and submit Contractor Affidavit.
ACCEPTANCE OF PROPOSAL:
Brooks County Schools reserves the right to reject any or all proposals.
All costs for proposal preparation are the responsibility of the bidder.
The district reserves the right to modify project scope prior to contract execution.
SELECTION CRITERIA:
Total Project Cost – 20 pts Technical Specifications – 15 pts Vendor Experience – 5 pts Maintenance & Support – 5 pts Implementation Timeline – 5 pts
TOTAL: 50 POINTS
Brooks County Schools reserves the right to request additional information or conduct interviews.
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