Bread Bid

West Hartford Public Schools Nutrition Services is issuing a Request for Proposal for the delivery of fresh bread and bakery products to 16 school locations throughout West Hartford, Connecticut for the 2026-2027 school year. The solicitation opened on April 24, 2026 at 10:45 AM EDT and closes on May 29, 2026 at 3:00 PM EDT, with all submissions directed to Lisa Farrah at 50 South Main Street, West Hartford, CT 06107 (860-561-1679, lisa_farrah@whps.org). Vendors must supply nine categories of whole grain-rich bread products including sliced bread, dinner rolls, English muffins, French toast, hamburger rolls, hot dog rolls, 6-inch and 12-inch steak/sub rolls, and kaiser rolls that meet USDA Whole Grain Rich requirements with proper grain/meal equivalency certification. Deliveries must occur weekly (potentially twice weekly for secondary schools) to all 16 sites with completion by 10:00 a.m., with the contract period running from August 15, 2026 through August 15, 2027. Bidders must submit detailed pricing sheets for all nine bread categories with pricing held constant throughout the school year, along with technical documentation including nutrition facts labels, complete ingredient lists with allergen information (particularly regarding nuts and cross-contamination), and signed manufacturer statements verifying USDA compliance. Required certifications include affirmative action certifications, debarment certifications, non-collusive bid statements, and insurance documentation with minimum coverage of $1,000,000 combined single limit commercial general liability, $1,000,000 automobile liability, and $1,000,000 umbrella liability. West Hartford Public Schools reserves the right to change or cancel orders with 48 hours' notice, and either party may terminate the contract with 60 days' written notice; the contract may be extended for two additional school years upon mutual agreement.

The solicitation documents do not identify specific set-aside designations, restrictions on respondent types, incumbent vendors, or current contractors. No specific budget or award value ranges are provided in the available documentation. Vendors may offer cash discounts for payment within 15 days of invoice and should specify any minimum delivery requirements by dollar amount or unit count. The bid items spreadsheet indicates estimated annual quantities ranging from 45 units for English muffins to 5,000 units for hamburger rolls, reflecting the district's comprehensive food service needs across all 16 locations. Interested vendors should contact Lisa Farrah directly with any questions regarding the solicitation requirements or submission process.