WHBread(1)26-27_Jun_1_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by West Hartford Public Schools Nutrition Services in West Hartford, Connecticut for the delivery of fresh bread and bakery products to 16 school locations during the 2026-2027 school year. The solicitation opened on April 24, 2026 at 10:45 AM EDT and closes on May 29, 2026 at 3:00 PM EDT. Vendors must supply nine categories of whole grain-rich bread products including sliced bread, dinner rolls, English muffins, French toast, hamburger rolls, hot dog rolls, 6-inch and 12-inch steak/sub rolls, and kaiser rolls that meet USDA Whole Grain Rich requirements. Deliveries must occur weekly, with potential twice-weekly service to secondary schools, with all deliveries completed by 10:00 AM across all 16 sites. The contract period runs from August 15, 2026 through August 15, 2027, with options for two additional one-year renewals by mutual agreement. Estimated annual quantities range from 45 units for English muffins to 5,000 units for hamburger rolls.

Bidders must submit detailed pricing sheets with prices held constant throughout the school year, along with technical documentation including nutrition facts labels, complete ingredient lists with allergen information, and signed manufacturer statements verifying USDA compliance. Vendors must provide affirmative action certifications, debarment certifications, non-collusive bid statements, and proof of insurance with minimum coverage of $1,000,000 combined single limit commercial general liability, $1,000,000 automobile liability, and $1,000,000 umbrella liability. No specific budget or award value ranges are provided in the available documentation. West Hartford Public Schools reserves the right to change or cancel orders with 48 hours' notice, and either party may terminate the contract with 60 days' written notice. Vendors may offer cash discounts for payment within 15 days of invoice and should specify any minimum delivery requirements by dollar amount or unit count. All submissions should be directed to Lisa Farrah at West Hartford Nutrition Services, 50 South Main Street, West Hartford, CT 06107 (860-561-1679, lisa_farrah@whps.org).