WHBread(1)26-27_May_25_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by West Hartford Public Schools Nutrition Services for the delivery of fresh bread and bakery products to 16 school locations in West Hartford, Connecticut for the 2026-2027 school year. The solicitation opened on April 24, 2026 at 10:45 AM EDT and closes on May 29, 2026 at 3:00 PM EDT. Vendors must supply nine categories of whole grain-rich bread products including sliced bread, dinner rolls, English muffins, French toast, hamburger rolls, hot dog rolls, 6-inch and 12-inch steak/sub rolls, and kaiser rolls that meet USDA Whole Grain Rich requirements. Estimated annual quantities range from 45 units for English muffins to 5,000 units for hamburger rolls. Weekly deliveries (potentially twice weekly for secondary schools) must be completed by 10:00 AM to all 16 sites. The contract period runs from August 15, 2026 through August 15, 2027, with options to extend for two additional school years upon mutual agreement. No bidder conferences or site visits are noted in the available documentation.

Vendors must submit detailed pricing sheets with pricing held constant throughout the school year, along with nutrition facts labels, complete ingredient lists with allergen information, and signed manufacturer statements verifying USDA compliance. Required certifications include affirmative action certifications, debarment certifications, non-collusive bid statements, and insurance documentation with minimum coverage of $1,000,000 combined single limit commercial general liability, $1,000,000 automobile liability, and $1,000,000 umbrella liability. Vendors may offer cash discounts for payment within 15 days of invoice and should specify any minimum delivery requirements by dollar amount or unit count. West Hartford Public Schools reserves the right to change or cancel orders with 48 hours' notice, and either party may terminate the contract with 60 days' written notice. No specific budget, award value, set-aside designations, restrictions on respondent types, or incumbent vendor information is provided in the solicitation documents. Inquiries should be directed to Lisa Farrah at 860-561-1679 or lisa_farrah@whps.org.