Branded apparel and screen-printing

The Willamalane Park and Recreation District in Lane County, Oregon, is seeking a two-year contract for a branded apparel and screen-printing partner through a Request for Quote (RFQ) solicitation. The procurement is designed to secure a comprehensive vendor capable of providing custom-branded apparel for district employees, volunteers, and affiliated programs, with the contract period spanning from July 1, 2025, through June 30, 2027. Vendors must submit detailed proposals by April 25, 2025, via email to whitney.hoshaw@willamalane.org, focusing on demonstrating capabilities across multiple evaluation criteria. The RFQ employs a 100-point evaluation framework that assesses vendors on Company Overview (10 points), Pricing Information (25 points), Product Catalog and Apparel Options (20 points), Service and Fulfillment Details (25 points), and Customer Service and Communication (20 points). Required submissions must include unit pricing, potential volume discounts, comprehensive product catalogs, size ranges, customization methodologies, order processing capacity, delivery options, and communication protocols. The district reserves the right to reject any quotes and negotiate with the most qualified respondent to ensure optimal service alignment.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. The procurement appears open to qualified vendors who can demonstrate comprehensive apparel customization and fulfillment capabilities. While no incumbent vendor is identified, the solicitation suggests the district is seeking a new partnership with robust screening and selection processes. The document does not specify a precise budget range or contract value, leaving financial negotiations open during the evaluation process. Potential vendors should be prepared to provide detailed pricing structures, demonstrate flexibility in product offerings, and showcase their ability to meet the district's branding and operational requirements. The comprehensive evaluation approach indicates that the district is prioritizing overall value, service quality, and partnership potential over a strictly lowest-cost selection methodology.