Branch-5 order

The City of Philadelphia Procurement Department is soliciting micro purchase quotes for Branch-5 orders for the City of Philadelphia Free Library, and quotes were due November 6, 2026. Eligibility requires an executed Consent and Authorization Agreement uploaded to the vendor's PHLContracts profile or attached to the submission, and the seller checklist states that omitting it results in bid rejection. Sellers must quote all items to be eligible for award as a whole, though the City may award by line item where that serves its best interest.

Deliveries go to Free Library locations including South Philadelphia Branch, Holmesburg Branch, Frankford Branch, Parkway Central, and Northeast Regional Branch, each with an assigned receiving contact. Vendors may propose equal-quality alternates only with complete descriptions, brand and model numbers, and supporting documentation, and noncompliant bids may be disqualified. Shipping and freight must be included in quoted prices and remain locked on award. Sellers must hold a Philadelphia business tax identification number and comply with Business Income and Receipts Tax, Net Profits Tax, and City Wage Tax requirements. Required insurance includes Workers' Compensation at statutory limits, General Liability of $500,000 per occurrence, and Automobile Liability of $300,000 per occurrence, with the City named as additional insured.

The total contract amount may not exceed $45,000, adjusted annually by the CPI-U change from January 1, 2020, and rounded to the nearest $1,000. The contract term is 365 days from the Effective Date and terminates automatically. Under the requirements contract terms, the City may order at its sole discretion with no minimum quantity, and prices remain fixed for the term. Prices must be quoted net of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. Payment follows delivery and City approval by electronic deposit. Quotes remain valid for 60 days.

Award goes to the lowest responsive, responsible seller, and the City may reject any or all quotes, accept quotes from multiple sellers, or accept quotes on individual items. A Purchase Order issued by an authorized Procurement Department representative constitutes the binding contract. Sellers must not deliver until notified by the department. The solicitation was posted October 31, 2026, with supporting files posted November 6, 2026. The voluntary LGBTQ Applicant Data Form does not establish set-asides.