Bottled water (2026-2028) RFQ # 2025-0075

The New York Racing Association, Inc. (NYRA) is conducting a Request for Quotation (RFQ #2025-0075) for bottled water and cup supply across three racetrack locations: Belmont Park, Aqueduct Racetrack, and Saratoga Race Course. The procurement seeks an annual supply of approximately 6,000 5-gallon bottles of natural spring water, 4,200 cases of 16.9 oz bottled water, and 500 cases of 9 oz plastic cups. Vendors must be established businesses with at least three years of experience, possess necessary licenses, and provide proof of insurance. The evaluation criteria will be heavily weighted toward cost, with 90% of the assessment based on pricing and 10% on vendor qualifications. Key procurement dates include a November 10, 2025 deadline for submitting questions, responses to be circulated by November 17, 2025, and final bids due by November 26, 2025 at 5:00 PM EST. The initial contract term will be one year, starting January 1, 2026, with two additional one-year renewal options at NYRA's discretion, potentially extending the contract through 2028. Pricing must be a delivered price inclusive of fuel surcharges, and the contract will be awarded on a "Best Value" basis considering qualifications, service specifications, and performance terms.

The RFQ does not specify explicit set-aside designations for disadvantaged enterprises or minority-owned businesses. Delivery requirements will vary across the three racetrack locations, with Saratoga Race Course experiencing the highest volume during its July-September racing season. No incumbent vendors are mentioned in the documentation. The cost sheet provided is a template for vendors to complete, indicating potential flexibility in pricing structures and volume-based discounts. While specific budget ranges are not explicitly stated, the annual procurement volume suggests a substantial contract value, potentially ranging from $100,000 to $250,000 annually depending on market pricing for bottled water and cups. Vendors will be required to submit comprehensive pricing for each potential contract year, demonstrating their ability to maintain consistent pricing and service quality across the three-year potential contract period. The solicitation emphasizes the importance of reliable delivery, comprehensive service, and competitive pricing across multiple NYRA racing venues.