Bond bid package T13_district head-end room renovation

Birmingham Public Schools in Michigan issued a Request for Bid (RFB) for Bond Bid Package T13, a District Head-End Room Renovation project at Birmingham Covington School funded through the 2015 Bond Program. The procurement sought qualified contractors to furnish and install all labor, materials, and equipment necessary for comprehensive upgrades to the District Head-End Room, including mechanical, electrical, and fire suppression system installations in accordance with specifications prepared by TMP Architecture (Project No. 15105F, dated December 15, 2017). The scope of work encompassed selective demolition of existing fire alarm devices, installation of a new clean-agent fire extinguishing system using HFC-227ea with Kidde equipment, uninterruptible power supply (UPS) units, new circuit breaker panelboards, emergency power-off system interfaces, and complete electrical distribution system revisions, with all work required to comply with current Michigan building codes and NFPA standards (NFPA 2001, 2070, 2072, and 2075). Contractors were required to provide detailed shop drawings, as-built drawings, testing reports, and comprehensive operation and maintenance manuals upon project completion. The RFB was issued February 12, 2018, with initial pre-bid meetings scheduled for February 26, 2018, then rescheduled to March 6, 2018 at 11:00 AM at Birmingham Covington School's Technology Services Office in Bloomfield Hills, Michigan; the deadline for requests for clarification was March 8, 2018 at 5:00 PM; and proposals were due March 12, 2018 at 1:00 PM EST to Lauren Mbereko, Purchasing Coordinator at Birmingham Public Schools, 31301 Evergreen Road, Beverly Hills, Michigan 48025. Required qualifications included references from three school districts, proof of proper licensing, certificates of insurance with specified coverage limits (Workers' Compensation, Automobile Liability of $1,000,000 per accident, and Commercial General Liability with $1,000,000 occurrence limits), and sworn affidavits certifying familial relationship disclosure and compliance with the Iran Economic Sanctions Act. For contracts valued at $50,000 or greater, contractors were required to provide Performance Bonds and Labor and Material Payment Bonds equal to 100 percent of the contract price, with bond costs listed as a separate line item.

The RFB allowed for multiple contractors to be awarded across bid categories, with the Owner reserving the right to reject any or all bids, waive informalities, split awards, and accept bids based on factors including delivery time, product quality, past performance, and financial stability. No specific set-aside designations or restrictions on organization types were identified in the procurement documents. The bid tabulation conducted on March 12, 2018 indicated two bidders competing for the fire protection services and equipment installation component: Absolute Fire Protection and Healey Fire Protection Inc., with base bid pricing ranging from $59,235.00 to $69,855.00, plus alternates for three-year and five-year service and inspection contracts at costs ranging from $4,895.00 to $20,980.00. The project was scheduled to commence July 2, 2018, with all construction and final inspections completed by January 15, 2019, punch-list completion and final cleaning by February 2019, and owner occupancy anticipated in February 2019. The contract award was projected for May 15, 2018, with bid prices firm through May 31, 2018. Electronic CAD drawings were available from the architect at $50.00 per drawing, with costs to be included in the contractor's bid.