BPS BP T13_Head-End Room_Addendum 5_Pre-Bid Mtg 2 Minutes_030618_vF.pdf
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- Solicitation number
- RFP BPS 180000001665 2
- Issued by
- Berrien County, Michigan
About this file
This document is Pre-Bid Meeting Minutes for Birmingham Public Schools' Bid Package T13, a District Head-End Room Remodel project funded through the 2015 Bond program. The project seeks qualified contractors to furnish and install all labor, material, and equipment necessary for the renovation and construction of the District Head End Room Upgrades at Birmingham Covington School, in accordance with specifications prepared by TMP Architecture (Project Number 15105F, dated December 15, 2017). The pre-bid meeting was held on Tuesday, March 6, 2018, at 11:00 AM and was not mandatory. Proposals were due on Monday, March 12, 2018, at 1:00 PM EST and should be submitted to Lauren Mbereko, Purchasing Coordinator, at Birmingham Public Schools, 31301 Evergreen Road, Beverly Hills, Michigan 48025. The deadline for submitting questions was 5:00 PM local time on Thursday, March 8, 2018. Site visits were permitted with advance check-in at the main desk. The procurement intends to result in multiple contractors awarded according to bid categories outlined in the RFB, with post-bid review scheduled for the week of March 12, 2018.
Key clarifications discussed during the meeting addressed the general contractor's role in overseeing room sealing integrity, fire suppression system coordination with Plante Moran Cresa, and ceiling tile specifications. Contractors were encouraged to indicate the quantity of fire suppression gas and qualify their proposals as necessary. The hired contractor would coordinate findings with Plante Moran Cresa and request work orders if necessary. Meeting attendees included only fire suppression contractors; electricians regarding the UPS component were not present, requiring further clarification on that portion of the bid. All bid documents and addendums are available on https://bids.bpsecatalog.net and https://milogintp.michigan.gov. Contractors are responsible for obtaining all updates and addendums from the distribution website.
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Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025
Lauren Mbereko – Purchasing Coordinator lmbereko@birmingham.k12.mi.us https://bids.bpsecatalog.net Phone: 248-203-3050
Pre-Bid Meeting (2) Minutes
DATE: Tuesday, March 6, 2018 TIME: 11:00 AM
PROJECT: 2015 BOND Bid Package T13 – District Head-End Room Remodel
JOB NUMBER: T13
PURPOSE: Pre-Bid Meeting #2
ATTENDEES: Birmingham Public Schools:
Lauren Mbereko, Purchasing Coordinator Dwight Levens, Director of Technology Paul Clark, Network Services Manager
Contractors:
See attached sign-in sheet
Project Manager’s Company:
Berbiglia Associates, Inc.
John Berbiglia 248-489-3100 jberbiglia@berbigliaassoc.com
Proposal Due Date and Time: Monday, March 12, 2018 at 1:00 P.M. EST
Submit Proposal to: Lauren Mbereko, Purchasing Coordinator Birmingham Public Schools 31301 Evergreen Road Beverly Hills, MI 48025
Submit Questions to: John Berbiglia Berbiglia Associates, Inc.
248-489-3100 jberbiglia@berbigliaassoc.com
Post-Bid Review: Week of March 12, 2018 – Date/Time TBD
Description of Procurement: BP T13 - Birmingham Covington School - District Head End Upgrades
Housekeeping Overview:
A. We request that you register at the web-site so you will receive additional information that maybe posted regarding this bid; this includes pre-bid meeting minutes and any addendums.
Bid proposal is available on-line at
1. https://bids.bpsecatalog.net; and
2. https://milogintp.michigan.gov/eai/tplogin/authenticate?URL=/uisecure/tpSelfService.
B. Please submit all questions no later than 5:00 PM local time, Thursday March 8, 2018. This is the deadline that we can guarantee the question will be addressed.
C. The pre-bid meeting was not mandatory.
D. Touring the Sites: Please be sure to always check in with main desk at the site/school when making site visits.
E. Scope: Birmingham Public Schools, hereby referred to as Owner, seeks proposals from qualified firms with which to establish a requirements contract for furnishing and install all labor, material and equipment necessary to renovation and construction the District Head End Room Upgrades in accordance to the documents and specifications prepared by TMP Architecture, Project
ADDENDUM #5
mailto:lmbereko@birmingham.k12.mi.us https://bids.bpsecatalog.net/ mailto:jberbiglia@berbigliaassoc.com mailto:jberbiglia@berbigliaassoc.com https://bids.bpsecatalog.net/ https://milogintp.michigan.gov/eai/tplogin/authenticate?URL=/uisecure/tpSelfService
Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Phone: 248-203-3050
Number 15105F dated December 15, 2017 (12-15-17). It is the intention of this Request for Bid to result in multiple contractors awarded according to the bid categories set forth in this RFB.
Introductions:
Andy Fountain from Plante Moran Cresa began the meeting by giving an overview of the project, plans and documents and asking if there were questions.
Question & Answer Period / Clarification:
Q: Is there a general contractor overseeing such things as the integrity of the sealing of the room which affects the fire killing gas/agent (sealing pipe fittings, holes, sweep-drop for bottoms of doors, etc). Is room self-contained or is a general contractor going to be in charge of the other air intake/outtake which can affect the sealing of the room/system integrity?
A: The hired contractor will corrdinate such findings with Plante Moran Cresa and request a work order if necessary. We encourage you to tell us what you are designing to in your bid, including qualifying your proposal as needed. Indicate the math/quantity of fire suppression gas when submitting your bid.
Q: Are all the ceiling tiles Gypsum board and clipped down?
A: We will look into ceiling tiles and talk to TMP (architect) about that to address.
Only fire suppression contractors attended today’s meeting. As we did not speak to any electricians regarding the UPS side of the bid, we will need to further address this issue.
Items Included:
Pre-Bid Meeting Minutes
Contractor Sign-In Sheet
Questions and Answers from the Pre-Bid Meeting (included in the meeting minutes).
This addendum will be sent to all email addressed registered. If you do not receive Addendum No. 1 please go to either https://bids.bpsecatalog.net or https://www.buy4michigan.com. It is the contractor’s responsibility to obtain the Addendum; if bid documents were not downloaded from the distribution website, it is the contractor’s responsibility to acquire all the updates/addendums, as you are not on the official plan holders list.
This meeting concluded at: 12:00 PM These minutes constitute our understanding of the proceedings of the meeting, and will be considered correct unless the writer is notified within three (3) days of the date of distribution.
mailto:lmbereko@birmingham.k12.mi.us https://www.buy4michigan.com/
Birmingham Public Schools - Purchasing Department 31301 Evergreen Road, Beverly Hills, MI 48025 https://bids.bpsecatalog.net Phone: 248-203-3050 mailto:lmbereko@birmingham.k12.mi.us
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