Boilers for MuHS and MuMS

Berkeley County Schools in West Virginia is seeking sealed bids for a comprehensive boiler replacement project at Musselman High School and Musselman Middle School. The Request for Proposal (RFP) requires vendors to replace existing furnaces with new high-efficiency condensing boilers, specifically one 3 million BTU boiler for the high school and two 1.5 million BTU boilers for the middle school. The project scope includes complete removal of old equipment, disposal of components, system integration, installation, startup, testing, balancing, and staff training. Vendors must submit comprehensive documentation including company qualifications, detailed project approach, itemized cost proposals, proof of licenses and insurance, references, and product specifications. A mandatory pre-bid site visit is required and must be coordinated through the Director of Maintenance. The RFP was released on 09/09/2025, with proposal responses due by 09/23/2025 at 1:00 PM via the Demand Star eProcurement platform. Evaluation will focus on vendors best meeting the school district's needs, with the district reserving the right to reject any or all proposals.

Potential vendors must complete a comprehensive vendor registration packet, which includes submitting an IRS Form W-9, Vendor Registration and Disclosure Statement, Drug Free Workplace Affidavit, and insurance certificates. Vendors must be registered with the West Virginia State Tax Department and Secretary of State, and certify they are not suspended or debarred by state or federal governments. Specific restrictions include prohibiting registered sex offenders from school properties and maintaining current business registrations. While specific budget details are not explicitly stated, the contract will be awarded to the most qualified bidder meeting the district's requirements. The project requires vendors to integrate new boiler systems with existing building infrastructure, with system controls to be installed by Berkeley County Schools HVAC contractors. Additionally, vendors must comply with various administrative and compliance requirements, including providing documentation about potential employee connections to the school district and adhering to strict documentation and submission guidelines.