BCS RFP Boilers for MuHS and MuMS.PDF

BERKELEY COUNTY SCHOOLS

50 Coast Guard Drive

Kearneysville, WV 25430

PHONE: (304) 267.3500

004PurchasingBCS@groups.k12.wv.us

Request for Proposal (RFP) For:

Berkeley County Schools Maintenance Department – Boilers for MuHS & MuMS

RFP Request Date: 09/09/2025 RFP Responses Due: 09/23/2025 by 1:00 PM via Demand Star

Introduction The Board of Education of the County of Berkeley, Martinsburg, WV, is requesting sealed bids for installed boilers for Musselman High and Middle Schools. For more information about this project and to schedule a required pre-bid, on-site visit, please contact Paul (Ty) Tyson, Director of Maintenance via email at ptyson@k12.wv.us or by telephone at (304)267-3510 ext. 10301.

Locations Musselman Middle School Musselman High School 105 Pride Avenue 126 Excellence Way Bunker Hill, WV 25413 Inwood, WV 25428

Proposal Evaluation and Award of Contract All proposals satisfying the requirements of this RFP will be evaluated to establish which of the bidders best fulfills the needs of the Owner and this project. This RFP does not commit the Owner to award a contract, to pay any costs incurred in the preparation of the quotation, or to contract for the goods and/or services offered. The Owner reserves the right to accept or reject any or all proposals received because of this request, to rescind this RFP, if it is in the best interests of the Owner to do so. An award will be made in the best interest of the Berkeley County Board of Education.

RFP Submission Procedure Submit all required documents using Demand Star (www.demandstar.com). If you have any questions or need assistance, please contact Berkeley County Schools Purchasing Department at 004PurchasingBCS@k12.wv.us 304-267-3500.

Registered Sex Offender Notice In compliance with Berkeley County Board of Education Policy: Sex Offender Registry Notification Series 54 and as found in West Virginia Code § 15-12-1 et seq, the contractor (Vendor) shall not send any employee or agent who is a registered sex offender to any school building or school property. Quarterly, the contractor (Vendor) shall check the registry to determine if the employee is registered. For information regarding the Sex Offender Registry, Vendors should contact the West Virginia State Police.

mailto:at%20004PurchasingBCS@k12.wv.us mailto:at%20004PurchasingBCS@k12.wv.us mailto:at%20004PurchasingBCS@k12.wv.us

Submission Contents

RFP responses must include the following:

Complete proposal (including timeline, materials, and labor) o Company qualifications and experience with similar large-scale HVAC projects o Detailed project approach, equipment specifications, and installation schedule o Itemized cost proposal including labor, equipment, and materials o Proof of applicable licenses and insurance o References from comparable projects within the past five (5) years o Clear specifications of products used o Any proposed subcontractors o Additional information pertinent to the project o Warranty Information

Bidders Affidavit (signed)

WV No Debt Affidavit (signed)

General Terms & Conditions (signed)

Drug-Free Workplace Affidavit (signed)

Signed WV-96 form with no changes (attached)

WV Vendor Registration Memorandum (signed)

WV Business License issued by the WV State Tax Dept (if applicable)

WV Secretary of State Registration (not required if sole proprietor)

Current W-9 completed, signed, and dated

*Please note* The vendor is not permitted to make changes to any of the required documents.

Scope of Work

Please include detailed proposals for each of the following projects:

Musselman High School: One 3 million BTU High-Efficiency Condensing Boiler

All work to be done in accordance with local and state code requirements Removal and proper disposal of the existing furnace and associated components.

Remove and dispose of existing flue duct and power vent Correct existing piping in preparation of new boiler Furnishing and installing a new high-efficiency condensing furnace (3,000,000 BTU capacity) meeting all applicable codes and standards.

Integration with existing building systems, controls, gas, electrical, and condensate lines.

Provide and install new jockey pump Provide and install appropriate flue pipe and fresh air intake Piping to be insulated Fill system and leak check Factory startup, testing, balancing, and training for school maintenance staff.

System controls to be installed by BCS HVAC contractors.

Warranty and service provisions.

Musselman Middle School: Two High-Efficiency Condensing Boilers of 1.5 million BTU’s each

All work to be done in accordance with local and state code requirements Removal and proper disposal of the 2 existing Smith Boiler Furnaces and associated components.

Remove and dispose of existing flue duct and power vent Adapt existing piping in preparation of new boilers Furnishing and install two new condensing boilers (1,500,000 BTU capacity) meeting all applicable codes and standards.

Integration with existing building systems, controls, gas, electrical, and condensate lines.

Provide and install new jockey pumps Provide and install appropriate flue pipes and fresh air intakes Piping to be insulated Fill system and leak check Factory startup, testing, balancing, and training for school maintenance staff.

System controls to be installed by BCS HVAC contractors.

Warranty and service provisions.

Project Timeline/Completion The project is expected to follow a structured timeline, beginning with the issuance of the RFP and the vendor selection process, followed by system customization, pilot testing, full deployment, and ongoing support and training.