Boiler Replacement
Closed State & local contract opportunity
- Solicitation number
- 26-CD-035
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- Point of contact
-
- Agency Admin agencyadmin@pcsb.org
Updated .
About this opportunity
Pinellas County School District is soliciting sealed electronic bids for boiler replacement at Palm Harbor University High School under ITB #26-CD-035, with bids due September 23, 2026 at 4:00 p.m. via the District's e-Procurement Portal and a mandatory pre-bid conference on September 10, 2026 at 9:30 a.m. Bidders must be currently licensed Florida Mechanical Contractors with documented evidence of five comparable commercial mechanical equipment and piping installation projects within the past seven years and continuous business licensing for at least five years.
The scope includes removal of existing hydronic heating piping, pumps, supports, and accessories, and installation of two new gas-fired forced draft condensing boilers (Riello AR 2000 models, 2,000 MBH each) with all associated new piping, ductwork, hydronic accessories, and direct digital controls. An alternate bid line item covers replacement of two existing base-mounted end suction pumps with new in-kind units. All work must comply with the 2023 Florida Building Code, NFPA standards, and ASHRAE guidelines; equipment must be manufactured to withstand a sea coast environment. The contractor must provide shop drawings, factory-trained startup and owner training, coordinate with an independent commissioning authority and test and balance agency, and submit as-built drawings and operations and maintenance manuals within 90 days of certificate of occupancy receipt.
The estimated contract value is approximately $250,000. The contract period is 6 months (180 calendar days) from Notice to Proceed, including materials ordering and installation. Liquidated damages are assessed at $125 per calendar day for failure to meet the completion deadline. A $5,000 contingency is required as a separate line item with no markup. Questions are due September 16, 2026 at 2:00 p.m. Award recommendation is expected by October 1, 2026, with School Board approval estimated for October 27, 2026. Payment is structured at 25%, 50%, 75%, and 100% completion milestones with 10% retainage held until punch list completion. All subcontractors must be licensed in their respective trades and subject to District approval. Contractors must obtain general liability insurance with a minimum of $1 million per occurrence and $2 million general aggregate within ten working days of award.
Opportunity text
The Pinellas County School District (District) is soliciting sealed electronic bids in response to Boiler Replacement. Bids are due before 4:00 pm on Wednesday, September 23, 2026. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline. Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe. Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source. The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules. The procurement contact for this solicitation is Christina DiLeonardo-Rowan and can be reached at dileonardoch@pcsb.org. Submit Electronic Responses via the District e-Procurement Portal: https://procurement.opengov.com/portal/PCSB
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