Boiler Preventative Maintenance, Inspections, and Parts Richmond State Supported Living Center

The Texas Health and Human Services Commission is requesting bids for boiler preventative maintenance, inspections, and parts at Richmond State Supported Living Center under IFB HHS0017408, with bids due July 23, 2026 at 10:30 AM Central Time and mandatory on-site visits on July 9 or July 10.

The scope covers comprehensive maintenance and repair services for fourteen boilers of various makes and models, including semi-annual and annual preventative maintenance, as-needed emergency services, and parts provision. Specific equipment includes two Fulton Boilers VMP 100, multiple EVO and EVA boilers, and one Fulton Boiler EDR. Services must be performed Monday through Friday, 8:00 AM to 5:00 PM Central Time, with a four-hour response requirement for service calls and one-hour response for emergencies. Bidders must demonstrate a minimum of five years of relevant experience, provide three verifiable references for similar contracts, possess required plumbing and boiler licensure, and maintain comprehensive insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence, professional liability of $1,000,000, and umbrella coverage of $1,000,000.

Historical spending for the same services was $99,000 for September 3, 2025 through August 31, 2026, provided as guidance only and not as a guarantee of volume. The contract term runs from September 1, 2026 through August 31, 2027, with one optional one-year extension available at HHSC's discretion. Pricing must be submitted on a firm, fixed basis using the Exhibit C Pricing Sheet; materials and parts markup may not exceed 20 percent of the estimated annual parts cost of $6,000. Annual adjustments may apply using the Consumer Price Index formula tied to Bureau of Labor Statistics Region VI data for contracts with renewal options. Questions are due July 14, 2026. Both HHSC and the Department of State Health Services are authorized to utilize any resulting contract. The contract is subject to appropriations, fund availability, and state termination provisions, with no guaranteed volume of work.