Boiler Maintenance

Bangor Township Schools in Bay City, Michigan is issuing a Request for Proposals for a two-year standard maintenance agreement covering boiler repairs and HVAC maintenance services from July 1, 2026 through June 30, 2028. The scope of work encompasses approximately 700 hours annually across eight facilities: Central Elementary, Lincoln Elementary, West Elementary, Christa McAuliffe Middle School, John Glenn High School, John Glenn Campus Stadium, and Edison Administration. Qualified vendors must provide skilled labor, materials, tools, and equipment for comprehensive services including routine maintenance inspections, welding, troubleshooting, fire efficiency testing, pump maintenance, startup/checkout inspections, annual inspections, mid-season running inspections, control system inspections, optimization services, and 24-hour emergency service availability with remote monitoring and alarming diagnostic capabilities. Vendors must respond within two hours to emergency service calls and provide written reports documenting all work performed. Sealed proposals are due May 26, 2026 at 3:00 PM, with individual meetings available upon request to review maintenance schedules and expectations. The District reserves the right to reject any or all proposals and award the contract to the most qualified vendor. Pricing requirements, detailed in Schedule B, must include hourly rates for non-service agreement equipment (Monday-Friday, 8:00 AM-4:30 PM), control engineering hourly rates, mileage rates, truck charges, and overtime rates with effective times; parts and materials are separately invoiced with prior approval required for expenditures exceeding $250. An additional 576 hours annually are allocated for Tridium Control System updates and maintenance across the district.

All respondents must submit a notarized Familial Relationship Disclosure Form per Michigan Public Act 232 of 2004 and an Iran Economic Sanctions Act affidavit as required attachments. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational type are indicated in the procurement documents. No incumbent vendor or current contractor information is provided. The contract includes a 30-day cancellation clause for both parties and guarantees preferential service over non-contract customers. Repeated failure to meet the two-hour emergency response requirement may result in contract termination. The specific award value or budget range is not disclosed in the available procurement materials, though the scope of work specifications and detailed pricing schedule requirements suggest a significant service contract appropriate for established HVAC and boiler maintenance providers with commercial facility experience.