2627-019MC Detailed Specifications and Scope FINAL.pdf
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- Solicitation number
- 2140050
- Issued by
- Suffolk County, New York
About this file
This is a detailed specifications and scope of work document issued by the State University of New York at Stony Brook for Invitation for Bid (IFB) 2627-019MC to procure comprehensive boiler maintenance, repair, installation, retrofit, and replacement services across multiple campus locations. The services will be provided on a time and material basis for boilers, burners, unfired pressure vessels, power plant piping, instrumentation, and related mechanical systems located at the East and West Power Plants, Stony Brook Main Campus, Stony Brook Southampton Campus, Campus Residence, and all other university-owned, managed, or operated properties in Stony Brook, New York. The non-mandatory bidders' conference is scheduled for November 4th, 2026, at 11:00 AM EST via Zoom, with the contract service commencement date of approximately April 1st, 2027. The successful contractor must maintain minimum staffing of five certified boiler repair technicians with five or more years of experience and one certified welder with equivalent experience; hold National Board Certification for "S," "U," and "R" stamps; provide three professional references demonstrating at least five years of experience with high, medium, and low-pressure steam and hot water boilers; and comply with all ASME codes and standards. The contractor must be capable of providing 24/7/365 emergency response services with technician availability within two hours of notification and maintain a designated lead person with management authority on-site during all work operations.
Pricing is structured on a time and material basis with estimated annual hours and rates for various labor categories including certified ASME welders (Boilermaker and Steamfitter classifications), insulators, non-trade laborers, and electricians, all inclusive of prevailing wage requirements under the New York State Department of Labor. The bid includes line items for safety and relief valve testing and repairs (estimated at $80,000 annually), high-pressure steam boiler burner inspections and tune-ups for both natural gas and fuel oil operations, and materials and equipment markups for prime contractor materials ($350,000 estimated), equipment rentals ($350,000 estimated), and subcontractor costs ($140,000 materials and $70,000 labor/equipment estimated). Minority/Women Business Enterprise (MWBE) contracting goals are established at 15 percent for both MBE and WBE participation, and a Service-Disabled Veteran-Owned Business (SDVOB) goal of 6 percent applies. The prevailing wage case number PRC# 2026026847 has been assigned, and bidders must register through the Jaggaer procurement platform to access complete bid documents. All work must be performed in accordance with the latest ASME codes and National Board standards, with a mandatory one-year warranty on all parts and labor, and the contractor bears full responsibility for background checks, uniforms, vehicle registration and parking, and all safety equipment and confined space training documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| Sourcing Event 101 - How to101 (2).pdf | ||
| How To Post Question on Sourcing Event (Q&A Board)401 (1).pdf | ||
| 2627-019MC_Vendor_list_-_combined.xlsx | XLSX spreadsheet | |
| Jaggaer Supplier Registration111 (1).pdf |
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DETAILED SPECIFICATIONS & SCOPE OF WORK
BOILER MAINTENANCE AND REPAIR
IFB 2627-019MC
Provide all the labor, equipment, materials, associated supplies and services necessary and in accordance with the bid specifications, to provide Boiler Installation, Retrofit/Replacement and Maintenance and Repair services as needed on a time and material basis, to include, but not limited to boilers, burners, unfired pressure vessels, power plant piping and related mechanical appurtenances, instrumentation and control devises located at the East and West Power Plants, Stony Brook Main Campus, Stony Brook Southampton Campus, Campus Residence and all other properties owned, managed or operated by Stony Brook University, Stony Brook, New York 11794. As herein described delivered FOB destination in accordance with SUNY at Stony Brook 2627-019MC.
The successful bidder will be required to perform all tasks as specified in the “Scope of Work” and at the direction of the Campus Operations/Facilities and Services, Power Plant Director, Assistant Director or designee. Compensation for such services as described shall be quoted at an hourly rate for that service requested plus any additional materials that were deemed necessary to perform such service.
This service is to begin on or about April 1st, 2027.
Exceptions/Exclusions to any of the items listed on the specifications shall be clearly indicated in writing to the procurement officer during the allowable question period.
REQUIREMENTS:
• The Contractor shall be experienced and hold a National Board Certification Authorization for the use of the following:
1. “S” Stamp. Design manufacture and alteration on section I boilers (high pressure). This stamp also covers assembly of new mud drums, steam drums and tube packages, as well as power plant piping ASME B31.1.
This will include the piping between the non-return valves, and the 2nd stop valve, these are code repairs.
2. “U” Stamp. Design and manufacture of unfired pressure vessels. (i.e. blow down tanks, steam generators and tube bundles for heat exchangers).
3. “R” Stamp. For the repairs and alterations on boiler and pressure vessels.
Contractor shall submit an R-1 report for welded repairs or an R-2 report for alterations for all repairs on boilers and pressure vessels.
• The successful bidder and all contractor personnel must show proof of payment of their National Board and ASME Certificate and stamp fees in the form of a cancelled check or other proof of financial transaction that will cover the term of this contract or submit proof of renewal of certificates and stamps as appropriate. Please see Bid Event Question Group 3.2.
• All contractor personnel shall be properly trained and qualified for work of this type and shall have the minimum ability and experience for the title classification, respectively (having the proper stamps as indicated above).
Contractor shall provide evidence of qualifications upon request of SUNY Stony Brook.
• The successful bidder shall have on staff a minimum of five (5) Certified Boiler Repair Technicians with five (5) or more years’ experience. Please see Bid Event Question 4.1.2.
The Successful bidder will also have on staff one (1) Certified Welder having five (5) or more years' experience with the ability to perform electric arc and oxy-acetylene welding on a variety of materials, but not limited to steel, aluminum and stainless steel. Please see Bid Event Question 4.1.3.
Must be proficient in cutting, fitting and assembling materials using the proper methods and procedures to ensure the integrity of the completed system and proper code compliance.
IFB 2627-019MC
Requirements Continued:
Must possess the proper current certification attesting to welding proficiency and ability. In addition, the contractor and their employees must conform to ASME section IX (QW-484 WPQ) for all welding and brazing.
Boiler technicians must possess the experience and ability to perform boiler troubleshooting, calibration and repairs of various electronic and pneumatic control devices and instrumentation.
• The successful bidder shall provide documentation of expertise by providing three (3) references. The bidder will describe its work experience which must show at least five (5) years troubleshooting and servicing high, medium, and low pressure steam and hot water boilers. The Contractor shall demonstrate prior experience in the maintenance and repair of pressure steam and hot water boilers of similar size, capacity, and complexity to those operated by the State University at Stony Brook. Refer to the attached Representative Sample of the University’s Boilers & Safety Valves for reference. Each reference provided shall include a contact person name, title, contract award and end date, the contract value, contact office address and cell phone number and email address. All contact person information must be up to date and reachable.
Detailed Specifications:
Lock-Out/Tag-Out:
The University will provide means of access to all mechanical equipment, fan rooms and electrical closets that may require normal or emergency power shutdown. The contractor employees shall not perform any work on equipment where there is a potential to come into contact with energized mechanical or electrical hazards until all sources of energy have been de-energized and grounded. The University shall require the contractor to submit their “LOCK- OUT TAG-OUT” (LOTO) policy requiring each employee to apply a personal lock and a “Do Not Start” tag with the employee’s name and date to the disconnect switch. It is a mandatory requirement that the successful contractor implement (LOTO) procedures to safely isolate equipment and debrief a designated University Official prior to abandoning any equipment in a hazardous or non-functional state.
The Contractor employed must own and use proper Lock-out/Tag-out kit to perform all necessary duties.
Including but not limited to Locks, tags, HASP.
Lead Person:
A company representative (management level), having authority to direct their personnel must be available to answer questions concerning all aspects of the task at hand, start and completion dates, materials/parts being used. All areas where work is performed must have on the site a qualified and competent lead person.
In the event that the contractor’s laborer, supervisor or project manager proves to be unsatisfactory or ceases to be in the contractor’s employ, the University will be immediately notified, and such person shall be replaced without delay.
When the contractor and its management are temporarily absent from the job site, the contractor shall designate an alternate responsible supervisory employee to receive/take direction as the University’s Representative may give. At no time shall any work be conducted at the job site in absence of a Lead Person present who has been so designated by the contractor as its’ management as having authority to receive and execute instructions given by the University’s Representative.
IFB 2627-019MC
Detailed Specifications, Continued:
Staffing:
The successful bidder shall be responsible for providing staffing in order to complete 100% of the work as specified.
In addition, the contractor shall provide any and all tools, equipment and parts (UL Rated), and services necessary for all repairs/replacement.
• The successful bidder must be able to staff multiple projects simultaneously.
Invoicing:
The successful bidder shall provide accurate records with complete information of work performed and will become a permanent record on file with the University. A copy of certified payroll records according to prevailing wage showing hours worked and number of persons worked are to be submitted at the time of invoicing. Invoices shall document services performed during normal working hours, authorized overtime or emergency service/call backs. The contractor's labor shall include, but not limited to, all man hour accountability, sign in prior to commencing work and sign out with the University's representative at the end of each workday.
Contractors’ Assets/Facilities:
The University reserves the right to inspect all contractors’ assets/equipment and facilities prior to award of contract during normal working hours, and at any time during the course of the contract term. Contractors' refusal or inability to allow inspection or provide access can be considered non-responsive.
Inventory:
The successful bidder shall have material, personnel, equipment, and facilities to quickly and efficiently perform all contracted services per the terms and conditions of the bid specifications and to the satisfaction of the University representative.
Vehicles/Parking:
All contractor vehicles (leased/owned/rented), must be operated in a safe manner adhering to the campus speed limit, maintaining proper vehicle registration, New York State inspection and each driver having a valid driver’s license.
The successful bidder must register all vehicles with Stony Brook University (M.A.P.S Mobility & Parking Services).
Vendor will be responsible for any and all associated parking permit fees and violations.
Service vehicles and tools of the trade will be included in the cost of labor.
General Accountability:
All work is to be completed in a workmanlike manner within the time specified and in accordance with the terms and conditions of the agreement. Stony Brook University shall have the right (without penalty) to engage others to perform work typically assigned to the contractor if the contractor's performance does not meet the terms and conditions/scope of work as detailed in the bid specifications. The contractor shall be responsible for all supplementary costs resulting from the re-assignment of work to another contractor for failure to meet performance as it relates to the University's requirements. In addition, Stony Brook University management may at any time.
necessary request that the contractor immediately remove from the campus any person(s) employed by the contractor that has exhibited an unacceptable behavior/performance.
Warranty:
The successful bidder will guarantee all parts and labor for any service work for a period of no less than one (1) year from the date of invoiced service. This guarantee will include any optional requested service work, both emergency and scheduled.
Subcontracting Labor and Material:
The successful bidder will not subcontract any portion of their work unless authorized by the University's Representative. Furthermore, if for reason, at any time during the progress of work to be performed hereunder, the University determines that any subcontractor is incompetent, careless or uncooperative, the University will notify the contractor accordingly and immediate steps will be taken by the prime contractor for cancellation of such subcontracted work. In addition, Stony Brook University management may at any time necessary request that the contractor immediately remove from the campus any person(s) employed by the contractor that has exhibited unacceptable behavior/performance.
Approved subcontractors will be paid on a time and materials basis. The sub-contractor’s hourly rate will not exceed the contract labor bid amounts for like contractor services. All rates are inclusive of travel and per diem. The successful bidder shall be required to submit upon completion of work an accurate invoice indicating work performed and parts/materials furnished at the end of each service call. Invoices shall have attached all necessary documentation for parts/materials used, hourly rates and work location.
Lump sum proposals for contractor or subcontractor service will not be accepted.
Emergency Response:
In the event the university declares an emergency, the successful bidder is required to have equipped technician(s) available to provide on-site service within (2) two hours of service call. The successful bidder will be required to provide this on-call service to the university, if and when needed, all year round (24/7/365 days per year).
The successful bidder must submit a staff list of at least two emergency contacts with cell phone numbers other than the local branch office number or answering devices, who are authorized to dispatch back up crews in the event of a request by the University for such Services. The successful bidder will update the emergency telephone list as required throughout the term. of the agreement. Furthermore, the contractor shall maintain and show evidence of back-up and lead personnel able to immediately assist the University in case of emergencies.
Only a University representative can declare an emergency and or/approve to pay the overtime rates.
Estimates/Quotes for all projects:
The contractor shall be required to provide prior to the start of any project a written quotation for specific jobs as assigned. All quotations shall be in accordance with the hourly rates quoted per trade as indicated on the contract pricing sheet to include the total number of man hours estimated (indicated separately as a line item), materials estimated (indicated separately as a line item), as well as the percent markup and any sub-contractor rates that may apply. The proposal(s)/estimate(s) are subject to approval of the University's representative. In the event that the University determines the quotations for individual jobs are unreasonable, the University reserves the right to solicit and award those projects to vendors other than the contractor.
Man-Hour Accountability:
All invoices must individually detail all chargeable time by category of labor and required materials. Paid parts and material invoices and certified payrolls must accompany each invoice. Time paid will start upon signing in or via a SUNY Stony Brook card reader and will end upon a sign out or via a SUNY Stony Brook card reader located at a predetermined authorized SUNY Stony Brook location.
Regular time is defined as the first eight (8) consecutive hours of work per worker provided to the University on a daily basis.
Premium time is defined as continued consecutive services/work requested by the University after the initial eight (8) consecutive hours of work per worker provided to the University.
Saturday, Sunday, Holidays and Emergency will be defined as anything other than regular and premium time.
All rates are all inclusive of travel and per diem. Billing for those services will be calculated from the time contractor personnel arrive and signs in and signs out with the appropriate department representative.
Emergency/Estimates/Quotes/Change Orders:
The contractor is required while performing tasks outlined in the scope of work that if it is discovered that a major repair is required, the contractor shall immediately notify the University’s Representative of such required repair.
Repairs may be performed ONLY AFTER AUTHORIZED TO DO SO. The contractor is to provide prior to the start of any repair (non-emergency) with a written quotation for specific jobs as assigned. All quotations shall be in accordance with the hourly rates quoted per trade as indicated on the contract pricing sheet to include the total number of man hours estimated (indicated separately as a line-item Shop/Field), materials estimated (indicated separately as a line item), as well as the percent markup and any subcontractor rates or material that may apply. The proposal(s)/estimate(s) are subject to approval of the University’s representative.
Contractor Identification Cards:
The contractor will be required to provide to their employees an authorized identification card to be displayed in plain sight issued by the University “Contractor Identification”. The identification card will be issued directly through campus cards and paid for by the contractor. The contractor identification card shall be always worn by the employee while doing work on campus.
The university will grant access and keys to those areas which they must have access.
Uniforms:
All of the successful bidder’s personnel will be required to wear, at all times, furnished badges and uniforms that clearly identifies the contractor’s name on the apparel.
Employee Background Check:
Successful bidder is responsible for all employees screening and background checks to ensure all staff are capable of performing their assigned duties in a university setting. The successful bidder will be responsible, at their expense, for completing background checks and making suitability determinations on its employees prior to employee beginning on-site work. Compliance with the requirements for performing a background check and making suitability determination shall not be construed as providing a contractor employee clearance to secured areas.
Contractors are required to maintain records of background checks and suitability determinations for the term of the contract, and to make available to the State of New York when requested. Furthermore, the successful bidder shall at his own expense furnish uniforms, which clearly identifies the contractor workers from the rest of Sony Brook University employees.
Damage and Losses:
The successful bidder will be responsible for all damages/losses to the University, Personal Injury or personal property caused by his personnel or equipment that may give rise to any other claim against the University. The contractor shall advise the Campus Operations and Maintenance Director, Assistant Director, Grounds Manager or designee of all damages immediately, either orally or by telephone, and follow up with two (2) copies of a written report within 24 hours.
Safety:
The University requires that all contractors performing contractual work on campus provide a safe work area for the Stony Brook University community (Faculty, Students. Staff and Visitors) by blocking off the work site ensuring that all equipment and materials are properly stored and that the area is free of any hazards. All safety equipment shall be at no additional cost to the University.
The successful bidder may be required to work within confined spaces. The contractor must comply with all confined space rules and regulations and must have all necessary safety and other equipment for confined space operation. The contractor prior to reporting for the first time must present to the Assistant Director, HVAC manager or designee proof of completion of the OSHA-10 (Construction Safety & Health Course S1557-A), for the following six (6) basic topic areas including but not limited to:
Asbestos Awareness Confined Space Awareness Fall Protection Personal Protective Equipment Air monitoring of hazardous gases Work Zone Safety
Minimum PPE requirements to enter Plants are hard hats, safety glasses and hearing protection. The contractor shall supply its employees with all required Personnel Protective Equipment, tools, fuels, machinery, instruments, equipment, etc., necessary to complete the work and associated training, including the training and safety equipment for entry of confined spaces. The contractor shall utilize the standard tools of the trade for the performance of the work and shall conduct its operation in a professional manner. All labor costs shall be inclusive of the standard tooling, travel and per diem and overhead.
Sign In/Sign Out Procedure:
Signing in and out will be required with the Director of Utilities, or University designee.
1. The contractor’s representative(s) shall sign in each day prior to commencing work and sign out at the end of each day upon completion of work.
2. Contractor personnel Sign In/Sign Out shall include date, time in, and time out including a.m. or p.m., company name, contract number, job title, meal breaks.
3. Contractor personnel shall Sign In/Signing Out for themselves, not as a group to include printing their full name in a clear and legible manner, full signature. Initials not accepted.
The logbook will be maintained by the University and always remain in the University’s department. The University Representative must approve overtime in advance. Invoicing must match the University logbook. Invoicing will be based on signing in and signing out.
The “Contractor Logbook” is configured as a continuously running time log. That is, all contractors must sign out on a different line to the one they signed in. When they sign in at the beginning of their shift and sign out at the end of their shift, they should simply use the next available line.
Hourly rates will be all inclusive of travel and per diem, billing for these services will be calculated from the time the successful bidder SIGNS IN and SIGNS OUT with the University’s representative or designee. The contractor must schedule work within the normal business hours for all planned maintenance/repairs and/or replacements. All work for callbacks and emergency service will be charged accordingly, i.e.: straight time and/or overtime basis.
IFB 2627-019MC
Detailed Specifications, Continued:
Status Reports/Service Ticket:
The successful bidder shall provide daily work/service tickets with detailed information of work performed, location of work, start/end time, parts and materials used and equipment repaired/serviced.
Contractor shall check in prior to commencing work with the University’s representative.
At the end of each day the technician will have their daily service ticket signed by the university representative they are working for.
Independent Contractor:
The relationship between the contractor to the University and the State of New York arising out of an agreement resulting from this bid shall be that of an independent contractor.
SCOPE OF WORK
SUNY Stony Brook is required to perform burner inspections and boiler tune up of all small, medium, and large boilers annually. All Power Plant Boiler tune ups and burner inspection and repairs are to be performed in accordance with Exhibit 1 (Boiler Tune-up guide), Exhibit 2 (Boiler Tune-up procedures East and West Plants) Exhibit 3 (Annual Boiler Tune-up checklist for East and West Plants), and Exhibit 4 HVAC Boiler, Burner Tune Up Checklist, respectively. At the completion of work, Exhibit 2 and Exhibit 3 must be submitted to the University Representative.
Please see Bid Question Group 5 labeled "Burner Inspections/Boiler Tune Ups" for Exhibits 1 through 4.
For all small and medium-sized boilers under the jurisdiction of the HVAC Department, all boiler tune-up reports shall be reviewed and approved by an authorized representative of the Stony Brook HVAC Department.
All Small-Medium Boiler/Burner tune-ups for HVAC will be performed in accordance with Exhibit 4 – HVAC Boiler/Burner Tune-up Checklist.
Additionally, a representative sample listing of these high-pressure steam boiler and safety valves is provided. Please see Bid Event Question 2.1.1.
The high-pressure steam boilers are dual fired by natural and an ultra-low sulfur heating oil. A boiler tune up must be provided while burning natural gas and while burning ultra-low sulfur heating oil. The contractor shall provide a contract line-item cost for each type of high-pressure steam boiler tune up.
SUNY Stony Brook must operate and maintain building heating systems which include natural gas and oil-fired heating equipment. Maintenance of these boilers and heating systems will be required on an as needed basis when requested by the University’s representative. A representative sample listing of these boilers and heating systems is provided.
The contractor shall provide all labor, tools, equipment, material and all incidentals required and/or implied for the complete and satisfactory performance of services on a as needed basis for SUNY Stony Brook. SUNY Stony Brook authorized representative shall have the final approval on the specifications of all materials supplied and reserves the right to provide burner parts, boiler parts, valves, piping and any related materials of the contractor to install.
The successful bidder will, when necessary, provide to the University specifications, drawings, cut sheets, manuals and cost (delivery and installation), for the purchase/replacement of any equipment now in inventory that has failed and considered beyond repair. The contractor may also be required to provide recommended methods of equipment repairs, materials and best workmanlike procedures. All work for replacement of failed equipment will require a written quotation prior to commencing work and only after authorized to do so by the University representative.
Scope of Work, Continued:
SUNY Stony Brook must maintain safety and relief valves for boilers and HTHW System distribution piping. The successful bidder must have a certified safety valve repair shop to test, repair and recertify safety and relief valves on an as needed basis. If the successful bidder does not have their own safety valve repair shop, subcontracting is permissible. Please provide a cost markup for these subcontracted services. A sample list of power plant safety valves is provided.
Must be proficient in cutting, fitting and assembling materials using the proper methods and procedures to ensure the integrity of the completed system and proper code compliance.
This work shall include but is not limited to the repair of boiler fireside, insulation, refractory, boiler water side, burner(s) and any fuel supply appurtenances. Repair of pressure piping, pressure vessels and structural steel. All systems shall include but not limited to pressure vessel and heat exchanger, construction, alterations and or re-certification as well as replacement bundle fabrication. The work shall include welding and mechanical repair, supply and install rigging where necessary, alteration of all mechanical systems, and appurtenances as deemed necessary by the University.
Contractor shall be permitted to use SUNY Stony Brook electrical power, if necessary, but tie in’s and hook up’s must be approved by an authorized SUNY Stony Brook representative. All electrical tie ins and hook ups of contractor equipment shall be performed by a qualified SUNY Stony Brook electrician unless authorized by SUNY Stony Brook representative.
Contractor may be required to survey damaged structures, structural steel repairs fabrication, etc., as required or provide equipment recommending method of installation, replacement, repairs, materials and best workmanlike procedures for accomplishing the job.
Locations of work will be at the Stony Brook East and West Power Plants, Stony Brook Main Campus, Stony Brook Southampton Campus, Campus Residence and all other properties/locations owned, managed or operated by Stony Brook University.
Specialty work to include but not be limited to facing of flanges, hot tapping of pipes (i.e.: steam, boiler feed water) furnish rigging equipment as needed, on-site testing, on-line leak repair and on-line line stopping.
Quality of Workmanship:
All work performed shall be in accordance with the latest edition of the American Society of Mechanical Engineers (ASME) code and/or National Board standard and must be to the complete satisfaction of SUNY Stony Brook.
If requested by the University the successful bidder may be required to perform signature welds that will be subjected to x-ray and/or dye penetrate examination.
Tools and Materials :
The Contractor will supply the standard “tools of the trade”, which are not chargeable to the University. Tools of the trade consist of: leak detectors and tube testing equipment, combustion analyzers, smoke eater, propane or acetylene torch, complete tool set, electric and battery-operated hand tools, fire extinguisher, confined space retrieval-safety equipment (i.e., air monitoring equipment/supplies).
Standard Daily Service Vehicles and Utility Vehicles (To be included but not limited to: Cargo & High Roof Vans, pickup truck, etc.) are considered “tools of the trade” and will be provided at no additional charge to the University.
Scope of Work, Continued:
The University will also not reimburse consumable materials. Consumable materials are defined as disposable items that are not directly used for a specific job or cannot be verified as used on that job. Examples of non-reimbursable consumables include, but are not limited to, adhesives, sealants, rubber gloves, electrical tape, garbage bags, zip ties, sandpaper, masks, rags, and lubricating oil. Consumables that are directly tied to a specific job, provable with documentation, may be considered for reimbursement at the University’s discretion.
Work Scheduling:
SUNY Stony Brook schedules seasonal system shutdowns for primary and secondary heating and cooling systems.
All work is scheduled to meet operational requirements. It is required that the contractor provide personnel (mechanics) during these shutdown periods to perform all repairs requested by SUNY Stony Brook. The successful bidder will provide all documentation and licenses prior to commencing work.
SUNY Stony Brook will notify the contractor a minimum of (4) weeks prior to the scheduled shutdowns for boiler tune ups, inspections and repairs
PRICING PAGE:
Provide all the labor, equipment, materials, associated supplies and services necessary and in accordance with the bid specifications, to provide Boiler Installation, Retrofit/Replacement and Maintenance and Repair services as needed on a time and material basis, to include, but not limited to boilers, burners, unfired pressure vessels, power plant piping and related mechanical appurtenances, instrumentation and control devises located at the East and West Power Plants, Stony Brook Main Campus, Stony Brook Southampton Campus, Campus Residence and all other properties owned, managed or operated by Stony Brook University, Stony Brook, New York 11794. As herein described delivered FOB destination in accordance with SUNY at Stony Brook 2627-019MC. Please see Bid Event Question
8.1.1 for Pricing Page (Excel).
The following labor and material amounts are estimated based on the University anticipated needs for future repairs and projects. Estimated amounts will be used for evaluating purposes in determining the lowest qualified bidder.
All rates are all inclusive of travel, per diem and overhead expenses. Billing for those services will be calculated from the time contractor personnel arrive and sign in and signs out with the appropriate department representative.
All Hourly rates for regular rate, premium time, overtime, Saturday, Sunday and emergency. Must include New York State Department of Labor Wages, Supplemental Benefits and required overtime pay under the New York State Department of Labor Boiler maker will be the Boilermaker rate. Steamfitter will be under Steamfitter rate.
ITEM
DESCRIPTION
TOTAL
EST.
ANN.HRS
HOURLY
RATE
ANNUAL
COST
I. Certified ASME Welder
BOILER MAKER
a. Regular Time Mon-Fri. 650 $ $
b. Premium Time Mon-Fri 325 $ $
c. Saturday/Sunday/Holiday/Emergency 130 $ $
STEAMFITTER
a. Regular Time Mon-Fri. 1500 $ $
b. Premium Time Mon-Fri 500 $ $
c. Saturday/Sunday/Holiday/Emergency 200 $ $
Total Item I $
DETAILED SPECIFICATIONS
COST
II. INSULATOR (Heat & Frost)
a. Regular Time Mon-Fri. 250 $ $
b. Premium Time Mon-Fri 75 $ $
c. Saturday/Sunday/Holiday/Emergency 50 $ $
Total Item II $
COST
III. NON-TRADE LABORER
a. Regular Time Mon-Fri. 200 $ $
b. Premium Time Mon-Fri 65 $ $
c. Saturday/Sunday/Holiday/Emergency 25 $ $
Total Item III $
COST
IV. ELECTRICIAN (Electrical Maintenance)
a. Regular Time Mon-Fri. 250 $ $
b. Premium Time Mon-Fri 75 $ $
c. Saturday/Sunday/Holiday/Emergency 50 $ $
Total Item IV $
ANN.
Percent
Mark-Up
COST
V. Safety/Relief Valves
a. Boiler Safety/Relief Valves/Testing Repairs $80,000.00 % $
Total Item V $
Cost/Inspection
COST
VI. Power Plant Boiler Tune-ups a.
High Pressure Steam Boiler Burner inspection/Tune-up as per Exhibit 1 (Natural Gas) b.
High Pressure Steam Boiler Burner inspection/Tune-up as per Exhibit 1 (Fuel Oil)
Total Item VI $
Mark-Up% Material Plus
Mark-Up
VII. Parts/Materials
a. Prime Contractor’s Material Net Cost $350,000 $ b.
Prime Contractor’s
Equipment Rentals net
Cost only-excluding labor
$350,000 c.
Subcontractor material
Net cost
$140,000 d.
Subcontractor
Labor & equipment rental
Net cost
$70,000
Total Item VII $
GRAND TOTAL ITEMS I – VII $
| REQUIREMENTS: |
| Requirements Continued: |
| Detailed Specifications: |
| Lock-Out/Tag-Out: |
| Lead Person: |
| Detailed Specifications, Continued: |
| Invoicing: |
| Contractors’ Assets/Facilities: |
| Inventory: |
| Vehicles/Parking: |
| General Accountability: |
| Detailed Specifications, Continued: |
| Warranty: |
| Subcontracting Labor and Material: |
| Man-Hour Accountability: |
| Emergency/Estimates/Quotes/Change Orders: |
| Detailed Specifications, Continued: |
| Uniforms: |
| Employee Background Check: |
| Damage and Losses: |
| Safety: |
| Detailed Specifications, Continued: |
| Sign In/Sign Out Procedure: |
| Detailed Specifications, Continued: |
| Independent Contractor: |
| Scope of Work, Continued: |
| Quality of Workmanship: |
| Tools and Materials : |
| Scope of Work, Continued: |
| Work Scheduling: |
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