Boiler Inspections, Preventative Maintenance, and Parts Richmond State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016529) for boiler inspections, preventative maintenance, and parts at the Richmond State Supported Living Center. The procurement seeks a contractor to provide comprehensive services for fourteen (14) boilers, including annual and semi-annual preventative maintenance for Fulton and Thermal Solutions boiler models. Bidders must have a minimum of five years' relevant experience, with staff licensed to service boilers through the Texas Department of Licensing and Regulation (TDLR). Key deliverables include semi-annual and annual preventative maintenance, with provisions for as-needed repairs and emergency services covering regular, overtime, and emergency labor rates. The solicitation was posted on July 30, 2025, with questions due by August 1, 2025, and bid responses required by August 13, 2025. An optional on-site visit is available at the Richmond State Supported Living Center, located at 2100 Preston Street, Richmond, TX. The evaluation criteria emphasize best value selection, considering both pricing and the bidder's ability to meet performance requirements and specifications.

The procurement includes provisions for historically underutilized businesses (HUB) subcontracting, suggesting potential set-aside or preference considerations for disadvantaged enterprises. Bidders must submit several mandatory attachments, including Exhibit A Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form, demonstrating financial capability and performance capacity. The contract allows for a markup of no more than 20% on an estimated annual parts usage of $10,000, with a proposed initial contract term from September 1, 2025, through August 31, 2026. Potential price adjustments may be considered based on the Consumer Price Index (CPI) for urban wage earners and clerical workers, though such adjustments are at HHSC's sole discretion and only applicable to contracts with renewals. Bidders must provide a minimum of three verifiable references for similar contracts completed within the past five years and comply with comprehensive legal and ethical requirements, including compliance with Texas state laws, public information act provisions, and various operational restrictions.