Boiler Chemicals & Treatment SRVS FCF - Documented Quote

The Colorado Department of Corrections is requesting documented quotes for boiler water chemical treatment, laboratory testing, and technical support services at Fremont Correctional Facility in Canon City, with quotes due September 16, 2026 at 5:00 p.m. MST and a mandatory site visit required on August 26, 2026 at 10:00 a.m. (or September 11 as an alternative). Price is the primary evaluation factor; sample quality and lead time are secondary considerations.

The scope covers monthly on-site chemical treatment of three Cleaver-Brooks boilers (two firetube units from 2021 and 2019, one watertube unit from 1993) and associated steam, condenser, cooling tower, and chiller water systems. Bidders must provide itemized, all-inclusive pricing for boiler water treatment chemicals, water testing and analysis supplies, Material Safety Data Sheets, laboratory analysis reports, monthly invoicing, and on-call 24-hour urgent service response. All employees and assistants must pass enhanced criminal background investigations within 30 days of award and obtain facility access clearance; bidders must attend a mandatory site visit to be eligible. Bidders must be registered with the Colorado Secretary of State and comply with facility security requirements including consent-to-search authorization and contraband restrictions. Pricing must remain firm during the initial contract term; the CDOC reserves discretionary authority to negotiate annual increases not exceeding 2.5% per fiscal year with mutual agreement.

The initial purchase order term runs from September 24, 2026 through June 30, 2027, with four optional one-year renewal periods available at the CDOC's sole discretion for a maximum five-year contract term, contingent on appropriated funds and performance. No guaranteed order quantities or dollar amounts are specified. Standard Colorado Department of Corrections Purchase Order Terms and Conditions apply, including FOB destination delivery, workers' compensation insurance, commercial general liability of $1,000,000 minimum per occurrence, and other coverage as specified. Vendors must register in the CORE system before purchase order execution and maintain records for three years after contract expiration. Award is estimated for September 18, 2026.