Boiler Chemicals & Treatment SRVS at AVCF - Documented Quote

The Colorado Department of Corrections is requesting documented quotes for boiler water chemical treatment, laboratory testing, and technical support services at Arkansas Valley Correctional Facility in Ordway, Colorado, with quotes due August 17, 2026 at 5:00 PM MST and a mandatory site visit on August 12, 2026 at 10:00 AM.

The scope encompasses monthly on-site chemical treatment and testing of water composition for three boilers (two Cleaver Brooks units and one Campbell model) serving a closed-loop system across 373,000 square feet, with 24-hour emergency response capability. The vendor must supply all chemicals, materials, equipment, testing supplies, and tools; provide itemized pricing for chemicals by size, treatment services, monthly visits, laboratory analysis, staff training on chemical handling, and emergency service calls. Service representatives delivering training must hold technical degrees or relevant certifications. Monthly visits are scheduled for one day per month on dates coordinated with facility staff. The vendor must attend the mandatory site visit and complete facility-required background checks, fingerprinting, and security forms including Consent to Search Authorization and Non-Conflict of Interest declarations.

The initial contract term is one year with four optional one-year renewals at CDOC's sole discretion, contingent upon available appropriated funds. Pricing must remain firm for the first year and may increase by up to 2.5% annually in subsequent fiscal years if both parties agree. Award is based on price/cost as the primary consideration, with secondary factors including sample quality and delivery lead time. All awarded vendors must provide Colorado Secretary of State Good Standing proof and an insurance certificate prior to Purchase Order execution. Vendors must register with CORE (Colorado's vendor system) and VSS (Vendor Self Service) to submit quotes. Invoices are due within 15 business days of service completion. Service-Disabled Veteran Owned Small Business bidders are encouraged and must submit Department of Veterans Affairs certification if applicable. Questions are due August 12, 2026; responses will be posted August 14. Notice of Intent to Award is estimated August 19, 2026, with Purchase Order execution estimated August 21 and service commencement August 26, 2026.