1. Exhibit A - SOW, SPECS, & BIDDER RESPONS AVCF FINAL.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ CAAA 2027000028 – Boiler Chemicals & Treatment Services at AVCF

1. STATEMENT OF WORK: This SOW describes the services and deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data. CDOC is seeking Quotes from qualified bidders that can provide Boiler Chemicals and Treatment services on site at Sterling Correctional Facility.

Boiler Water Treatment services include: Maintaining the appropriate water chemical levels for optimal performance of steam boiler system, condenser, condensate, and chiller water of closed system. Implement a treatment program which protects boilers from water scale and corrosion to prevent any malfunction or system issues. Monthly testing of water chemical composition, adding or adjusting water concentration levels, inspection of boiler functions and controls.

Consult with facility staff on operational practices, provide technical guidance and support of chemical handling, and make recommendations for system care.

The awarded bidder will be expected to provide all necessary chemicals, materials, equipment, testing supplies, and tools to perform treatment services on site.

Monthly schedule of services: Services must be prescheduled, one day per month, based on Sterling Correctional Facility Physical Plant staff agreed upon date and time. Additional calls for testing and treatment may be requested prior to the regular monthly schedule.

Urgent service calls: Must be able and prepared to respond within 24 hours for urgent or emergency service calls. It is critical for the daily operations of the facility that the Boiler System be fully operational at all times.

i. Please be advised that all venders interested in submitting a quote for these services must attend the Mandatory Site Visit scheduled at 10:00am Wednesday, August 12, 2026. See section 4 of the Document Quote for additional instructions and information.

2. SPECIFICATIONS OF BOILERS:

Arkansas Valley Correctional Facility (AVCF) currently has one (1) Cleaver Brooks, Model #CBEX Premium 200-150-125, T516811, Water Tube Boiler. Built in 2016, makes 5.02 million BTU per hour.

AVCF currently has one (1) Cleaver Brooks, Model #CBEX Elite 200-150-125, T6908-1-1, Water Tube Boiler. Built in 2018, it makes 5.02 million BTU per hour.

AVCF currently has one (1) Campbell, Model #CB-200-100-HW, Water Tube Boiler. Built in 1986, it makes 4.18 million BTU per hour.

Boiler water is on a closed loop system, distributed by continuous pass through rooftop air handlers.

Facility boiler system supports 373,000 square feet of space.

Heat Source: Natural Gas/Diesel.

Chemical controls for Boilers: Manual, added by staff or Awarded vendor, per the reaccommodation’s from water tests.

Water Source: Supplied water is from a local water district primarily from wells and is pre-softened by facility staff.

AVCF has two (2) Cooling Towers, Trane, Model #CUH5300 L14C01309 HCFC, 300 ton capacity, open loop system.

Chiller water is also used in the rooftop air handling units, closed loop system. Chillers have automatic chemical controls.

3. DELIVERABLES:

Water Treatment Chemicals List:

i. Closed System Treatment Nitrate based Inhibitor or equivalent.

ii. Cooling Water Inhibitor or equivalent.

iii. Bio dispersant or equivalent.

iv. Kathon, Micro biocide.

v. Stabilized Bromine Oxidizing Biocide.

vi. Phosphoric Acid.

vii. All MSDS safety data sheets.

Water Testing Supplies List:

i. Cooling water test kit.

ii. Kathon test kit.

iii. Nitrate test kit.

iv. Water softening test chemicals.

v. Includes laboratory analysis of samples, done monthly.

Technical and Training Support Requirements:

i. Service representatives possess a technical degree(s), certifications, knowledge or experience, and expertise in water treatment systems.

ii. Provide formal training on the handling of chemicals, installation, care, maintenance, testing, and operation of water treatment systems.

iii. Regular consulting services upon request and at least monthly.

iv. 24-Hour response time to service calls.

4. ON SITE SERVICE LOCATION

A. Arkansas Valley Correctional Facility, located at 12750 Hwy 96 at Lane 13, Ordway, CO.

81034, is a medium security facility. Some interaction or verbal contact with offenders that work in the same area may occur.

B. Service Technicians must have the ability to work in the space, area, near and around where the boiler system is located on the facility property to perform services.

C. Any employee(s) or assistant(s) of the Awarded bidder working with Service Technicians that will be entering a State of Colorado Correctional Facility, must be able to pass a background check.

D. Performance Standards: Any failure to deliver (non-delivery) of awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. CDOC RESPONSIBILITIES

Facility staff will escort technicians and assistants through the facility while performing the monthly Boiler water treatment services.

Facility staff will coordinate schedule for monthly services with the Awarded bidder(s).

Reasonable time will be provided for services based on the necessary services; additional work may require another service date to be scheduled.

Training and consulting services provided by awarded bidder will be received by facility staff to care for and maintain Boiler system.

6. PRICING

A. Pricing must be provided on an itemized quote document or on Exhibit D-Price Quote. Price per size of chemical, treatment services, testing, training, support and any additional service call pricing must be provided.

B. Pricing of all goods and services will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. Per diem, lodging and travel expenses are not authorized for these services and will not be considered for award during the evaluation process. Any such charges listed on an invoice from the awarded bidder will not be paid, travel costs must be taken into consideration when submitting a bid response to this solicitation.

D. All pricing shall remain firm during the first-year term of the Purchase Order.

E. The CDOC may at its sole discretion elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increase(s) must be agreed upon between CDOC and the awarded vendor(s).

7. INVOICING

A. All invoices will need to be submitted via email to: DOC Accounts Payable office, doc_accountspayable@state.co.us

B. All invoices will be sent each month after scheduled water, testing, and chemical services have been completed within 15 business days to the above referenced departments/staff via email.

8. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality.

THIS SPACE HAS BEEN LEFT BLANK INTENTIONALLY

mailto:doc_accountspayable@state.co.us

9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-E and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Exhibit G? (For Mandatory Site Visit)

Did Bidder Return Attachment 1 with changes?

Does Bidder have all required licenses, certifications, and insurance coverage?