Boiler and chiller lines replacement project

The West Virginia Department of Health and Human Resources is procuring services for the Boiler and Chiller Lines Replacement Project at William R. Sharpe Jr. Hospital in Weston, West Virginia, under solicitation AEOI 0512 WSH2600000001. This is a fixed-amount agency construction contract involving the design and replacement of hospital boiler and chiller lines, classified under commodity code 81100000. The project scope requires vendors to complete design plans within 90 calendar days of the Notice to Proceed, with contract administration and oversight extending for 365 calendar days to accommodate material procurement lead times, agency approvals, and construction timelines. The extended timeline addresses the practical realities of construction procurement, including material delivery times such as steel requiring over 40 weeks and electrical equipment requiring over one year post-approval. Vendors must submit their bids to the Office of Shared Administration Operations/Purchasing, One Davis Square, First Floor, Room 107, Charleston, West Virginia 25301, with a closing date of April 14, 2026, at 10:30 a.m. EST, and must acknowledge receipt of all addenda by completing the included Addendum Acknowledgment Form with their bid proposal. Interested parties should direct inquiries to Roberta A. Wagner, the buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.

Vendors responding to this solicitation must complete and have notarized a Purchasing Affidavit prior to contract award, certifying under penalty of law that they and any related parties meet specific financial and compliance requirements established by West Virginia Code, including verification that they are not in default on any monetary obligations owed to the state or its political subdivisions. The contract structure includes four equal installment payments, each representing 25 percent of the total agreed-upon contract amount, with payments tied to specific project milestones: contractor selection, midpoint of construction, substantial completion, and final inspection and project closeout. All contracts resulting from this solicitation are subject to extensive federal compliance requirements under 2 CFR 200, including Davis-Bacon Act prevailing wage requirements, equal employment opportunity requirements, Copeland Anti-Kickback Act compliance, Contract Work Hours and Safety Standards Act requirements for contracts exceeding $100,000, environmental compliance under the Clean Air Act and Federal Water Pollution Control Act for contracts exceeding $150,000, debarment and suspension verification through the System for Award Management (SAM), and Byrd Anti-Lobbying Amendment certification requirements for awards of $100,000 or more. Additionally, vendors must comply with a HIPAA Business Associate Agreement if they will handle protected health information during project execution. The specific total contract value and budget range are not disclosed in the available solicitation documents, though the four-phase payment structure and federal funding thresholds suggest a substantial project award.