Description of Work & Bid Form.xlsx
XLSX spreadsheet 36 KB Posted
- Attached to
- BOE Warehouse Tent Rental May 2026 Election
- Solicitation number
- 6955
- Issued by
- Cuyahoga County, Ohio
About this file
This is a Bid Form and Description of Work document from the Cuyahoga County Board of Elections (CCBOE) in Ohio for tent rental services supporting the May 5, 2026 Primary Election. The project requires rental of one 20' x 40' frame tent with a minimum height of 12 feet to serve as a drop-off area for election materials at the CCBOE Warehouse located at 3951 Perkins Avenue, Cleveland, Ohio 44114. The tent must include a sidewall on the side facing E 40th Street, integrated lighting with accessible electrical connections, and concrete ballasts for stabilization on the concrete surface. Delivery and assembly must occur between noon and 3:00 PM on Election Day, May 5, 2026, with removal required by 9:00 AM on Wednesday, May 6, 2026. Failure to meet these timeframes may result in payment reduction of up to 10 percent.
The bid form requires vendors to provide pricing for six line items: the frame tent, sidewall, lighting, concrete ballasts, delivery/setup/removal, and Cleveland temporary tent permit. Vendors not previously contracted with CCBOE must submit three references with their bids. The vendor assumes responsibility for obtaining the temporary tent permit from the City of Cleveland; no street or sidewalk obstruction permit is required. Invoices should be submitted to boefiscalservices@cuyahogacounty.gov. All vendors must acknowledge and comply with strict unbiased business conduct requirements, recognizing that the contract is integral to administering free and fair elections and prohibiting any conduct suggesting political bias or impropriety. Primary delivery contacts are Marty Lynch, Election Support Assistant Manager, and Willie Brown, Election Support Supervisor.
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Other files
| File | Type | Posted |
|---|---|---|
| Terms and Conditions.pdf | ||
| Portal Instruction Guide.pdf | ||
| Aerial View of Tent Location.png | PNG image | |
| City of Cleveland Tent Guidelines.pdf |
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Description of Work
| CCBOE Tent Rental for the May 5, 2026 Primary Election |
| Instructions: Please visit the next tab of this excel file and enter in blue highlighted areas only. Enter "Rate" for each Category. After Totals are calculated, save Excel file to include your Vendor Name. |
Description of work:
Rental of one (1) tent for Election Night - May 5, 2026.
The tent will be located outside the Cuyahoga County Board of Elections Warehouse location and utilized as a drop off area for election material being returned from polling locations.
• Tent must be a minimum of 12' high to allow cargo vans to drive underneath.
• The tent will need lighting (electricity and extension cords provided by CCBOE).
• The plug for the lights should be accessible for average human reach without the need for a ladder or additional equipment.
• The tent will be located on concrete and needs to be weighted down with concrete ballasts.
• A sidewall will be installed on the side of the tent closest to E 40th.
Address: 3951 Perkins Avenue, Cleveland, Ohio 44114 An overhead view of the setup location is attached to this quote request.
Temporary Tent Permit: The vendor will be responsible for obtaining a temporary tent permit from the City of Cleveland. The tent will not block the main sidewalk, so no street/sidewalk obstruction permit is necessary.
Delivery:
The tent must be delivered and assembled between 12:00 PM (noon) and 3:00 PM on Tuesday, May 5, 2026 (Election Day)*.
Removal:
The tent must be removed by 9:00 AM on Wednesday, May 6, 2026.*
| *If the tent is not assembled and/or removed by the specified times, the CCBOE reserves the right to reduce pay by up to 10% |
| References: If you have not worked with the Cuyahoga County Board of Elections (CCBOE) before, please submit a list of 3 references with your bid. |
Billing: Please submit invoices via email to boefiscalservices@cuyahogacounty.gov CCBOE Delivery Contacts:
Marty Lynch, Election Support Assistant Manager: (216) 443-7659, mlynch@cuyahogacounty.gov Willie Brown, Election Support Supervisor: (216) 443-6508, wbrown@cuyahogacounty.gov
Unbiased Business Conduct: The Vendor acknowledges that this Contract is integral to the CCBOE’s ability to administer free and fair elections, which constitutes the essence of the contract. The Vendor will not act or engage in any conduct that gives the appearance of impropriety or exhibits political bias or taints the elections process by reason of any partisanship of any kind, perceived or otherwise. The Vendor agrees i) to conduct its operations so as not to cause disrepute, contempt or scandal on the CCBOE or otherwise interfere, directly or indirectly, with the CCBOE’s election administration process, and ii) that the Vendor acknowledgements and agreements are a material inducement for the CCBOE to select the Vendor for contract award.
*** Please visit the next tab to enter your pricing ***
Bid Form
| Bid Form |
| CCBOE Tent Rental for the May 5, 2026 Primary Election |
| Instructions: Enter in blue highlighted areas only. Enter "Rate" for each Category. After Totals are calculated, save Excel file to include your Vendor Name. |
| Quantity | Item | Rate | Unit | Total | ||
| 1 | 1 | 20' x 40' Frame Tent | ||||
| (Minimum of 12' Height) | $ - 0 | EA | $ - 0 | |||
| 2 | 1 | Sidewall | $ - 0 | EA | $ - 0 | |
| 3 | 1 | Lighting | $ - 0 | LO | $ - 0 | |
| 4 | 1 | Concrete Ballasts | $ - 0 | LO | $ - 0 | |
| 5 | 1 | Delivery / Setup / Removal | $ - 0 | EA | $ - 0 | |
| 6 | 1 | Cleveland Tent Permit | $ - 0 | EA | $ - 0 | |
| Total: | $ - 0 |
Additional Information or Charges to be considered:
| Supplier Contact Information: | ||
| Company Name: | Date: |
Contact Person Name: Email:
Title: Phone #:
Unbiased Business Conduct: The Vendor acknowledges that this Contract is integral to the CCBOE’s ability to administer free and fair elections, which constitutes the essence of the contract. The Vendor will not act or engage in any conduct that gives the appearance of impropriety or exhibits political bias or taints the elections process by reason of any partisanship of any kind, perceived or otherwise. The Vendor agrees i) to conduct its operations so as not to cause disrepute, contempt or scandal on the CCBOE or otherwise interfere, directly or indirectly, with the CCBOE’s election administration process, and ii) that the Vendor acknowledgements and agreements are a material inducement for the CCBOE to select the Vendor for contract award.
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