Body Scanners

The Commonwealth of Kentucky Department of Juvenile Justice issued Request for Bid (RFB) 758 2300000312 on November 22, 2022, for the procurement of eight full-body X-ray body scanners to be classified as SOTOR RS Full Body X-ray Scanner units or approved equivalents. All bids must be submitted electronically through the Commonwealth eProcurement system and must address all line items as a single Group All award; bids omitting any line items will be deemed non-responsive. The equipment must meet specific technical specifications including operating temperatures of 0-45 degrees Celsius, sound pressure levels below 40 decibels in compliance with ANSI N43.17, conveyor speeds adjustable from 0-10 miles per hour, humidity tolerance of 10-90 percent non-condensing relative humidity, and X-ray inspection dose capability between 0.2 and 2.5 microsieverts per inspection. Bidders proposing alternate brands or specifications must submit descriptive literature to verify equivalency; failure to provide sufficient documentation may result in non-responsive bid designation. Written vendor questions were due by November 29, 2022, at 10:00 AM ET, with bid responses due by December 7, 2022, at 1:30 PM ET, and all proposed pricing must remain valid for a minimum of 60 calendar days following the bid due date. Vendors must register in the Vendor Self Service System at least 24-48 hours prior to bid submission and are instructed to begin electronic submissions well in advance of the closing deadline.

Bidders must comply with the Commonwealth of Kentucky's Annual Affidavit requirements, certifying compliance with state campaign finance laws, sales and use tax registration, current tax status, boycott restrictions, and lobbyist employment prohibitions. Vendors claiming resident bidder status or qualified bidder status must provide documentation of Kentucky business authorization, tax filing history, unemployment insurance contributions, and workers' compensation coverage, with all affidavits requiring notarization. Prior to contract award, successful bidders must submit a Revenue Form 10A100 Kentucky Tax Registration Application, Certificate of Authority if applicable for foreign entities, required affidavits, and Equal Employment Opportunity (EEO) forms if applicable. The procurement documents do not specify an incumbent vendor, existing infrastructure requiring integration, or a disclosed contract value or budget range. Keith Srutowski serves as the Commonwealth Buyer and point of contact for solicitation inquiries at 502-564-7007, with additional support available through the Customer Resource Center at Finance.CRCGroup@ky.gov or 502-564-9641.