Boat Dock Replacement

The American Fork Parks Division is replacing the boat dock system at the American Fork Boat Harbor and is seeking contractors to provide a replacement dock system including the installation of the new system. (the "Project"). The City is committed to providing high-quality, safe, innovative and inviting programs, services and facilities at the American Fork Boat Harbor. The current boat docks have met their life expectancy and need replacement. American Fork City has received a grant from the State of Utah Department of Natural Resources and the American Fork City PARC grant to fund the dock replacement. Proposals for this Project will be received electronically through the Utah Public Procurement Place (U3P) website hosted on Bonfire at https://utah.bonfirehub.com, until November 19, 2026 at 2:00 p.m. Mountain Time. At that time, proposals will be opened privately and only the names of Proposers will be made public. Notice of Intent to Award is expected to be issued by December 3, 2026, with City Council Acceptance of Award on December 8, 2026. Notice to Proceed is expected to be issued by December 14, 2026. SCOPE OF WORK AND TASKS TO BE COMPLETED Work under this RFP consists of the design, supply, delivery, and installation of a new dock system at the American Fork Boat Harbor. The new system shall be designed, constructed, and installed to meet applicable safety standards, marine regulations, and state and environmental regulations. The dock configuration shall generally match the existing harbor layout shown in Attachment E, unless the Proposer recommends an alternative configuration for the City's consideration. a. Dock System Supply. Provide all dock sections, floats, framing, decking, gangways, handrails, hardware, accessories, and equipment necessary for a complete system, delivered to the Boat Harbor. b. Anchoring. It is anticipated the Contractor will utilize the existing anchor system and make any modifications necessary to fit the new dock system. If a new or modified anchoring system is proposed, provide design and installation plans, stamped by a professional engineer licensed in the State of Utah, demonstrating the system's ability to adjust to changing water levels. c. Installation. Install the complete dock system, including connection to the anchoring system, gangways, and shore access, and leave the harbor clean and fully operational. d. Removal of Existing Dock System (Bid Alternate). Remove and legally dispose of the existing dock system. If the City does not award this alternate, the City will remove the existing docks before installation begins. Minimum Performance Requirements. Proposals shall describe how the proposed system meets the following: i. Materials: Frame, float, and decking materials suited to freshwater public use, UV-resistant and low-maintenance, with fully encapsulated floats. ii. Design loads: Minimum uniform live load of 30 pounds per square foot, with freeboard and stability appropriate for public use. iii. Water levels: Accommodate Utah Lake water-level fluctuation of 8 feet. iv. Winter conditions: Withstand ice and winter conditions on Utah Lake, or describe any seasonal removal or maintenance required. v. Accessibility: Gangways, accessible routes, and accessible slips shall comply with the 2010 ADA Standards for Accessible Design, Section 1003 (Recreational Boating Facilities). vi. Accessories: Cleats, bumpers or rub rails, ladders, and signage. vii. Aquatic invasive species: All equipment and watercraft shall be cleaned and decontaminated in accordance with Utah Division of Wildlife Resources requirements before launch. viii. Warranty: Minimum 10-year warranty on floats and framing and minimum one (1)-year warranty on workmanship. Describe all manufacturer warranties. ix. Submittals: Shop drawings, product data, and anchoring plans shall be submitted for City approval before fabrication. x. Permits: The Contractor shall identify and assist the City in obtaining any permits required for the Project, including any required by the Utah Division of Forestry, Fire and State Lands, and shall obtain all permits and licenses needed for its own operations. xi. Schedule and site: Installation shall be substantially complete by April 15, 2027. The City will designate a staging area and coordinate harbor closures with the Contractor. PROPOSAL FORMAT All proposals shall be formatted according to the following specifications: A. Page Limit: proposals cannot be more than 10 pages. Resume documents submitted will not count toward the page limit. Product data sheets, drawings, warranty documents, and Attachments B, C, and D will not count toward the page limit. B. Page Numbering: proposals shall contain page numbers. C. Table of Contents: proposals shall contain a table of contents with references to page numbers D. Proposal Packages: Complete proposal packages shall be submitted online via via the U3P (Bonfire) portal. E. Cover Letter: The main proposal should include a cover letter. The proposal shall include the signed RFP Agreement provided as Attachment B. Attachment B indicates the Proposer's willingness to enter into an agreement with the City and accept the City's draft contract, included as Attachment A of the proposal documents. Any exceptions to the draft contract must be included in the proposal. A person legally authorized to bind the Proposer to the proposed project must sign this letter. Proposals will include the full name, legal status (corporation, state of incorporation, partnership, proprietorship, etc.), business address of the Proposer, and telephone number. The name of the principal and their business title will be included in the signature element in either type or print. Penciled signatures or notations will not be accepted. The completed Price Proposal Form (Attachment D) shall be submitted with the proposal. F. Project Team: Provide a contact list of all contacts for the project (i.e. project manager, installation supervisor, engineer, etc. ). Contact information should include at a minimum name, address, office phone, direct phone number, and email. G. Technical Proposal: Describe the proposed dock system, including manufacturer, materials, design loads, anchoring approach, accessibility features, and warranty, and how the system meets the requirements of Section VII. Include product data sheets and a proposed layout drawing. H. Experience and Schedule: Provide relevant experience, references, and a proposed schedule as described in Section XI. EVALUATION AND SCORING CRITERIA Proposals will be evaluated, scored, and ranked by a Parks Division Selection Committee (the "Selection Committee"). Each member of the committee will be provided with a score sheet to complete the proposal evaluation utilizing a point system listed below. The Selection Committee may invite up to the top three ranked proposals for an interview/demonstration. The purpose of the interview/demonstration is clarification and verification of the written proposal. The Selection Committee may re-score the proposal after the interview/demonstration, but may not re-score pricing/costs/fees, unless the Selection Committee requests a best and final offer. A recommendation will then be presented to the proper signing authority for consideration and approval. Proposals will be evaluated, scored, and ranked on the following criteria: 30 pts. Proposed Pricing/Costs/Fees. Refer to Section VIII regarding pricing requirements. Pricing shall be lump sum and inclusive of any and all costs the Proposer may incur, including freight, travel, lodging, mobilization, equipment, engineering, permits, and insurance. 25 Pts. Product Quality and Technical Approach. Quality, durability, and suitability of the proposed dock system for Utah Lake conditions; compliance with the requirements of Section VII; anchoring approach; and accessibility features. 20 Pts. Relevant Experience. Provide detailed relevant experience for projects of similar scope and comparable size and complexity which shall include the following: name of client, contact person and current phone number, brief description of project, date, total contract amount, and any other pertinent information regarding the experience. City may contact any or all of your clients for a reference. 15 Pts. Proposed Availability and Schedule. Provide a brief history of the Proposer's past experience and the ability to complete projects on time. Provide a proposed schedule for completing this project including start and end date and any major milestones, including manufacturer lead times for fabrication and delivery and the proposed installation window. 10 Pts. Warranty and Service. Length and terms of warranties on materials and workmanship, availability of replacement parts, and post-installation service and support.