BMB240666 Game Consoles

The California Department of State Hospitals (DSH) is conducting a procurement for specially modified gaming systems and devices, specifically for the Atascadero facility located in San Luis Obispo County. The solicitation, identified as RFQ #BMB240666, seeks to acquire 12-55 units of gaming equipment including Xbox Series S and Nintendo Switch Ultimate Bundles, with specific requirements that all gaming consoles have WiFi circuitry disabled. Potential vendors must submit a comprehensive bid package including a completed Request for Quotation, pricing details, STD 204 form, signed Bidder Declaration, and potentially a Sole Source Letter or DGS PD 843 form. The procurement is scheduled with a posting date of April 4, 2025, and a bid submission deadline of April 15, 2025. Bidders must provide a detailed quotation demonstrating compliance with all specified requirements, and the technology will be delivered to the DSH facility at 10333 El Camino Real, Atascadero, CA, with payment terms set at Net 45 Days and F.O.B. Destination Freight Prepaid.

The solicitation emphasizes opportunities for small businesses, microbusinesses, and Disabled Veteran Business Enterprises (DVBE), with a Commercially Useful Function Documentation form required to validate the bidder's substantive role in contract execution. Vendors must demonstrate direct involvement in contract responsibilities, including managing pricing, quality control, and ordering functions. The procurement includes a unique Generative AI Reporting requirement (STD 1000 form) mandating comprehensive disclosure of any AI technologies used in contract performance. While the cost table indicates a $0.00 pricing structure, suggesting potential grant or donation funding, bidders must still provide full documentation of their business capabilities. The procurement contact is Aaron Steinbock, reachable at aaron.steinbock@dsh.ca.gov or (805) 600-4009, who can provide additional clarification on the solicitation requirements. Potential vendors must carefully review all documentation, including the Bidder's Declaration and supplemental forms, to ensure a responsive and compliant bid submission.