Bleacher Annual Inspections, Preventive Maintenance and Repair Services

Northside Independent School District (NISD) in San Antonio, Texas, is seeking sealed bids for Bleacher Annual Inspections, Preventive Maintenance and Repair Services through RFP #2025-110, which replaces a previous contract expiring on 9/30/2025. The procurement targets comprehensive inspection and maintenance services for bleachers, folding and telescopic seating, and grandstands across the district's extensive facilities, including 83 elementary schools, 21 middle schools, and 13 high schools. Vendors must provide annual inspections, detailed reporting, and potential repair services for manually and power-operated bleachers, with inspectors required to have at least ten years of experience or certification from a major bleacher manufacturer or be a licensed Texas Architect or Engineer. The proposal is due on August 7, 2025, at 11:00 AM (CT), with an initial one-year contract term and options to renew for three additional one-year periods. Evaluation criteria will be weighted across multiple factors, including cost (30%), service quality (15%), alignment with district needs (20%), vendor reputation (5%), past district relationship (5%), impact on historically underutilized businesses (5%), total long-term cost (10%), and additional value-added incentives (10%).

The RFP demonstrates an interest in promoting diversity and supporting historically underutilized businesses, as evidenced by the evaluation criteria allocating 5% to HUB participation. The contract will be funded on an as-needed basis and is contingent upon available funds, with no guaranteed minimum purchase amount. Vendors must submit comprehensive pricing, including hourly labor rates, unit costs for common repairs, pricing for specific repair scenarios, and emergency service pricing. Reports must be submitted to specific NISD personnel (Building Trades Manager Pablo Ortiz, Building Trades Foreman Michael Sanchez, and Assistant Director of Maintenance Adam Castillo) in both hard copy and USB drive formats, organized by campus. While no specific budget range is disclosed, the contract's scope suggests a potentially significant investment in maintaining the district's extensive bleacher infrastructure across multiple educational facilities. Vendors are required to sign and return the addendum, with failure to do so potentially resulting in disqualification from the bidding process.