Bldg. 55 Low Pressure Boiler Removal and Replacement

The West Virginia Department of Administration, Purchasing Division, on behalf of the General Services Division, is issuing a Centralized Request for Quote (CRFQ) for the removal and replacement of two HydroTherm model KN-10 low-pressure boilers at Building 55 in Logan, West Virginia, located in Lewis County. The scope of work includes complete removal of the existing boilers, installation of current high-efficiency condensing replacement units approved by the Agency Project Manager, programming and startup of the new units, staff training on the replacement equipment, and disposal of the old boilers at the vendor's expense. The new boiler system must be compatible with the existing Trane Ensemble Building Automation System. Qualified bidders must possess a valid West Virginia HVAC contractor license, demonstrate five years of experience installing low-pressure commercial high-efficiency condensing boilers with Victaulic piping, and provide evidence of successfully completing at least three similar projects. Additional requirements include Commercial General Liability and Automobile Liability insurance at $1,000,000 each, a signed Drug-Free Workplace Affidavit, and submission of a 5% bid bond with the proposal, along with performance and labor/material payment bonds equal to 100% of the contract value prior to award. A mandatory pre-bid meeting was held on January 14, 2025, at 10:00 AM at Building 55, 130 Stratton Street, Logan, West Virginia, with attendance required for bid eligibility. The vendor question deadline was January 21, 2025, at 12:00 PM, and bids were originally due January 28, 2025, but Addendum No. 1 extended the bid opening date to January 30, 2025, at 1:30 PM. The contract is structured as a one-time purchase with a flat fee structure, and includes a mandatory one-year warranty on labor and equipment, with work hours Monday through Friday from 7:00 AM to 5:00 PM unless otherwise approved by the Agency Project Manager.

No specific set-aside designations for disadvantaged enterprises or restrictions on bidder types are identified in the available solicitation documents. The contract does not fall under Davis-Bacon wage requirements. No incumbent vendor information is referenced in the documents provided. Vendors must comply with the General Services Division Jobsite Safety Handbook and all applicable federal, state, and local laws. The new boiler system must integrate with the existing Trane Ensemble Building Automation System infrastructure already in place at Building 55. No specific budget range or award value has been disclosed in the available solicitation materials. Interested contractors should direct inquiries to Tara Lyle, Buyer Supervisor at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with invoicing to be directed to the Department of Administration General Services Division at 103 Michigan Avenue, Charleston, West Virginia.