Bldg. 37 Tree/Shrub Removal and Up-Limbing

The West Virginia Department of Administration's General Services Division is seeking a vendor to perform comprehensive tree and shrub removal services at Building 37, located at 601 57th Street SW in Charleston, Kanawha County. The solicitation (ARFQ GSD2500000109) requires a qualified contractor to clear the southwest corner of the property by cutting down all trees and shrubs to ground level, removing debris, eliminating dead trees along the western perimeter, and up-limbing remaining trees to a height between 8 and 12 feet. Vendors must have successfully completed at least three similar projects and demonstrate compliance with extensive safety regulations, including wearing appropriate personal protective equipment and following hot work permit procedures. A mandatory pre-bid site visit was scheduled for June 24, 2025, at 9:00 am at the southwest corner of the parking lot, with bid submissions due by 10:00 am on June 27, 2025. The contract is classified as a one-time purchase, not to exceed one fiscal year, and will be awarded to the lowest qualified responsible bidder meeting the specified requirements. Evaluation will focus on the vendor's ability to meet technical specifications, safety protocols, and demonstrated past performance.

While no specific set-aside designations or restrictions on vendor types were explicitly mentioned in the documentation, the solicitation does impose significant qualification requirements. Vendors must provide commercial general liability insurance of $1,000,000 and automobile liability insurance of $1,000,000, along with a one-year warranty on labor. The procurement follows a standard competitive bidding process, with James R. Jones (304-352-5517, james.r.jones@wv.gov) serving as the primary contact. Although no specific budget range was disclosed, the solicitation indicates this is a single-line item procurement using commodity code 70111503 for tree trimming services. The contract will run from the issuance of the Award Document until all goods are delivered, with a maximum duration of one fiscal year. Vendors must submit their bids to the General Services Division located at 112 California Avenue, Building 4, 6th Floor in Charleston, West Virginia, with the final bid opening extended to July 7, 2025, at 10:30 am.